2011-2012 CMAA Yearbook and Member Directory - 27

ASSOCIATION MANAGEMENT

Section 6. The order of business at any meeting may be altered or suspended by a vote of the majority of voting members
present in person.

Section 7. Voting Authorization and Absentee Ballot.
All eligible voting members of the Association in good standing who will not be present at the Annual Conference or any special meeting may request a Voting Authorization for the purpose of voting for directors, officers and bylaw amendments with proposals for amendments or repeals being filed by August 1 each year. All eligible voting members of the Association in good standing who are present at the Annual Conference, may vote for directors, officers and bylaw amendments by absentee ballot or in the official polling place where the election takes place. Upon proper identification and verification of the member’s status, the Credentials Committee will issue an absentee ballot. Completed Voting Authorization and absentee ballots will be delivered to the Judge of Elections. Ballots cast for less than the proper number of vacancies shall be void. The Credentials Committee is responsible for exercising prudent and adequate controls over the voting process to ensure the rights and privileges of voting members and to prevent any improper, illegal or unauthorized voting. Other than as set forth in this section, no other form of Voting Authorization, Absentee Ballot or proxy shall be permitted at meetings or Conferences of members.

Section 8. Elections Committee.
The CMAA President shall appoint a judge of elections and Elections Committee none of whom shall be from Chapters which have offered a candidate in the election. The members entitled to vote in person, by Voting Authorization or by absentee ballot shall then be electronically tallied and their number noted, and the absentee ballots taken shall be counted.

Section 9. Independent Nominations.
After the report of the Nominating Committee at the Annual Meeting, it shall be the privilege of any Active or Retired member of the Association to place in nomination the names of any person eligible for any elective office including that of Director.

Article VI
OFFICERS Section 1. Eligibility.
All Officers shall be chosen from the Board of Directors and must be Active members or Active members having Continuation while Unemployed status. In the event that an Officer is unemployed and remains so during the term of office, the Officer may continue to serve as an Officer for a period not to exceed twelve (12) months. Any Officer leaving the club field for another line of work shall be ineligible to continue to serve as an Officer. An Officer shall not be elected to a second consecutive full-term in any one office. An immediate Past President may continue to serve in an ex-officio capacity, with voting privileges. (See Article VII, Section 4)

Section 2. Election of Officers.
The Officers of the Association shall be the President, Vice President and Secretary-Treasurer. Such Officers shall be elected at each Annual Meeting at Conference of the Association, by ballot which shall be distributed to each eligible member in accordance with Article V, Section 7. Provided an Annual Meeting cannot be held, the Board of Directors shall have the power to elect a President, Vice President and Secretary-Treasurer at a called meeting of the Board. In voting for any candidate for office, if there are more than two candidates for any office, the candidate receiving the largest total votes cast shall be declared the winner. In case of no opposition to a nomination, the vote may be by acclamation.

Section 3. The President.
The President shall be the Chief Elected Officer of the Association and accountable for its fiscal affairs. The President shall preside at all meetings of the Board of Directors, the Annual Conference and at all meetings of the members; shall make appointments to all committees in accordance with Article IX, Section 7; shall be a voting member of the Executive Committee; shall be an exofficio member without voting privileges, of all other committees, except the Nominating Committee. The President shall decide all questions of order. At any meeting of the Board of Directors, the President shall cast the deciding vote in all cases where a second ballot is equally divided; shall sign all papers and other documents that may require signature by the Association, which signature may be attested by the Secretary-Treasurer under the Association’s seal. The President may annually appoint such Regional Representatives from the Active membership as deemed necessary to provide for coordination of chapter activities within geographic jurisdictions throughout the Association. Regional Representatives shall be personal assistants to the President. 27

2011-2012 CMAA Yearbook and Member Directory

Table of Contents for the Digital Edition of 2011-2012 CMAA Yearbook and Member Directory