2011-2012 CMAA Yearbook and Member Directory - 28

ASSOCIATION MANAGEMENT

Section 4. The Vice President.
The Vice President shall have the same authority as the President as stated in Article VI, Sec. 3, in case of inability of the President to perform the duties of the office. In case of a vacancy occurring in the office of the President, the Vice President shall assume full duties of the President until the next election.

Section 5. The Secretary-Treasurer.
The Secretary-Treasurer is the elected officer of the Association who shall be responsible for the administrative and fiscal affairs of CMAA. The primary areas of responsibility involve correspondence, record keeping and the management of fiscal affairs. Upon election to this office, the Secretary-Treasurer shall post a bond as required by the Board of Directors. The Secretary-Treasurer shall supervise the recording of all minutes of all meetings of the Association and of the Board of Directors, and have them kept in a permanent file in the Association’s National Headquarters. The Secretary-Treasurer is also required to see that all provisions of the Bylaws are accurately and faithfully administered by the Executive Vice President. The Secretary-Treasurer is responsible, with the Executive Vice President, to see that any excess Association funds are safely invested. The Secretary-Treasurer shall: supervise the use of the Association’s corporate seal and maintain vigilance over all books, documents and papers belonging to the Association; audit all bills and accounts rendered to the Association; see that accurate records are kept in the National Headquarters which reflect true accounting of the Association’s fiscal affairs; make a report to the Membership at the Annual Conference regarding the affairs of this office; be responsible for all monies of the Association; and monitor the receipt and disbursement of such funds.

Section 6. Appointive Officers.
The President shall appoint a sergeant-at-arms and such other subordinate officers at the Annual Conference as deemed advisable. At Conference, committees and appointive officers shall be deemed to have been discharged at such time as they have submitted their report or have discharged the duties for which they were appointed. Any such appointive officer may be removed from office by the President before the expiration of the term.

Section 7. Reports.
The reports of all Officers of the Association shall be available by the Annual Conference.

Section 8. Removal.
The Board of Directors may remove an Officer for cause by a two-thirds (2/3) vote of the Board of Directors.

Section 9. Vacancies.
The Board of Directors shall, by a majority vote, fill all vacancies which may occur in elective offices until the next annual election. CMAA’s succession of power and authority is vested in the Vice President in the event the President is unable to perform the duties of that office. In case of a vacancy occurring in the office of Vice President while serving as President Pro Tem, the SecretaryTreasurer shall assume full duties of the Vice President Pro Tem until the next annual election. In case of simultaneous vacancy occurring in all officerships and directorships of the Board, the line of authority will flow to the most recent Past President who, health permitting, is willing to serve as Chairman of an Association Organizing Committee. The second most recent Past President will serve as Vice Chairman of the Association Organizing Committee. The third most recent Past President will also serve on the Committee. The Committee shall proceed to reorganize the Association’s leadership and call a meeting with this purpose within 30 days upon assuming their posts. The Chairman and Vice Chairman will have fiscal authority over the Association’s bank accounts. Bank resolutions will be drawn vesting the power of the Chairman and Vice Chairman’s signatures for the disbursement of CMAA funds for the payment of bills and other obligations.

Article VII
BOARD OF DIRECTORS Section 1. Authority and Responsibility.
The governing body of this Association shall be the Board of Directors. The Board of Directors shall have supervision, control and direction of the affairs of the Association, its committees and publications; shall determine its policies or changes therein; shall actively execute its objectives and supervise the disbursement of its funds. The Board may adopt such rules and regulations for the conduct of its business as shall be deemed advisable, and may, in the execution of the powers granted, delegate certain of its authority and responsibility to the Executive Committee, except that the Board shall specifically reserve to itself the right and power to adopt a general budget, purchase, sell or lease any real property, fix annual dues and special fees or assessments, elect officers and successors to any office which becomes vacant, unless any of the foregoing matters shall have been delegated to the Executive Committee by a two-thirds vote of the Board. All disputes and grievances shall be referred to the Board of Directors whose decision thereon shall be final and binding upon all interested parties. 28

2011-2012 CMAA Yearbook and Member Directory

Table of Contents for the Digital Edition of 2011-2012 CMAA Yearbook and Member Directory