Society for the Preservation of Natural History Collections April 2014 - (Page 43)
Collection Manager for Fishes
Department: Collections Center
1 Full Time Position (35 hours/week)
The position involves all aspects of care, maintenance, and
accessibility of The Field Museum fish collection. Duties
include preparation, identification, care and organization of
specimens (and associated material such as tissues), training
and supervision of staff and volunteers in their collectionrelated duties, assistance to visitors in their use of collection, and processing of recently collected material, as well
as outgoing and incoming specimen loans, loan recalls and
loan returns. Primary responsibilities include the maintenance
of records relevant to the collection (KE EMu catalog, loan
invoices, accession files, field notes), providing the public
and professionals with information they need from the collection (including digitizing specimens), and updating records as
the collection grows or changes are made in identifications.
The Collection Manager of Fishes also interacts with the
Museum's Science Action and Integrative Research centers,
and with Education and Exhibits. The position involves grant
writing, liaising with Federal and State authorities as needed,
and working with other Ichthyology collections and researchers. The Collection Manager will have the opportunity to
conduct research to a limited extent.
Overseeing Accessibility and Use of Collections
* Processing loans: Specimens borrowed are pulled from
collection for inspection, inventoried, packed (in accordance with IATA regulations) and sent. Specimens being
returned after being borrowed by us are inventoried,
packed and sent. For international transactions, proper
paperwork is filed for import and export of specimens.
Specimens received on loan to us are unpacked, inventoried and recorded on the collection database. Material
being returned to us is checked against invoice as it is
unpacked, placed in jars retrieved from collection and
then reinstalled in collection. Any ID changes for specimens returned to FMNH are recorded on specimen labels
and in collection catalogues. Any correspondence that
is necessary as follow up or proceeding loan activity is
written; recalls on historical loans are a priority and tissue
loans will be frequent.
* Cataloguing specimens and maintaining database: (a)
New material is incorporated into the collection, including sorting and ID-ing, preparing skeletal material,
cataloguing, and labeling and installing. (b) Taxonomic
changes are incorporated into specimen ID's, including
re-labelling specimens accordingly, making changes in
catalogues and re-installing. (c) Specimens are catalogued and updated in EMu; field notes corresponding to
collections donated are maintained; loan and accession
fields are maintained and organized.
* Digitizing specimens.
Collections Area Management
* Organization and maintenance of collection: All aspects are inspected, including maintenance of alcohol
levels, checking for infestations, restoring dehydrated
specimens. Collections are kept organized and accessible.
Organization of the tissue collection is a priority.
* Collection area supplies and equipment: All equipment
and supplies are monitored and maintained.
Communication and Outreach
* Interaction with professional societies and professional
* Interaction with Exhibits and Education, Public Outreach, Tours.
* Masters in Biology (with an emphasis in Ichthyology), or
equivalent, with at least 3 years of collection experience.
Ph.D. in Ichthyology is desirable.
* Most of the work requires either sitting at a computer,
working at a counter to process specimens, or lifting and
carrying jars of specimens (up to 2.5 gallons). Rarely, larger
jars, barrels (55 gallon) or tanks will have to be moved.
There is exposure to alcohol, formalin and glycerin.
* An excellent background in Ichthyology is required,
including familiarity with other Ichthyology collections and
researchers, knowledge of taxonomic principles, and expertise in ichthyology collection management.
* Excellent organizational skills are essential to keep the collection accessible.
* Knowledge of basic word-processing and spreadsheet software and familiarity with collection databases is a must, as
well as knowledge of international and domestic regulations
for shipment of alcohol-preserved specimens.
* Digitization skills are highly desirable, as is familiarity
with tissue collections.
* Supervisory and management skills are important for
directing collection staff and assisting with budgeting for the
* Excellent communication, listening and collaboration skills
are also a must.
To apply: http://fieldmuseum.org/about/employment
April 2014 * 43
Table of Contents for the Digital Edition of Society for the Preservation of Natural History Collections April 2014
From the President
Society for the Preservation of Natural History Collections April 2014