InTents April/May 2024 - 35

entire space and once we have a good
idea of the client requirements and
vision, we provide a suggestion or two
to provide them with coverage, tents, to
fulfill that desire. With the client probably
being unfamiliar with tents and related
products, our suggestions may not be
what they had considered. "
CALCULATING COSTS
Figuring out pricing for standard
packages is relatively straightforward.
Calculating what to charge for
customized work and justifying
these expenses to clients can prove
trickier, which is why being up-front
about all the project entails is key.
" For every customization upgrade,
we present a detailed breakdown of
the options, allowing our clients to
understand the value-to-cost ratios, " says
Pilcher. " It is crucial to be transparent and
honest about deadlines and possibilities.
If necessary, we are willing to make
changes or alterations based on product
availability. However, if we come across
clients who have unrealistic expectations
regarding deadlines, we may choose to
decline their event. "
A second-floor location made installing an actual Airstream trailer impossible, so
Blue Spark Event Design designed and built this 3D version, tailor-made for the
space. Photo courtesy of Jerry Hayes Photography and Blue Spark Event Design.
FROM DINING ROOM TO TENT CEILING
T
he client wanted to situate multiple high-resolution
projectors throughout the inside of the wedding/
reception tent, aimed toward the ceiling to create an
authentic looking sunset, recalls Tommy Wilson, director
of event services, All Occasions Event Rental. The image
would change to something livelier as the band played.
" But that option was outside of their budget, so they
settled on replicating their dining room ceiling art on the
tent's ceiling instead, " says Wilson, describing this event,
held for 220 guests in October 2019, as a favorite of his.
One of the first hurdles was the size of print required
to cover the desired space, since the client's dining
room was smaller than the reception/dinner area. The
wedding and reception were held under a single 82-by196-foot
Losberger De Boer structure divided by clear
and white roof panels. The wedding and cocktails took
place under the clear portion while the reception and
dinner were under the white portion.
" We had a specialty photographer take lots of small,
high-resolution images of the ceiling, " Wilson says. " He
then stitched them together for an artist to tweak. The
dining room ceiling was curved up and our image would
be nearly flat. Once the image was approved, we sent
it to Fred's Tents & Canopies in Waterford, N.Y., to make
the 36-by-48-foot print. "
Along with the tent, All Occasions provided a restroom
trailer structure tent and catering tent, 19,000 square
feet of Dura-Tracâ„¢ flooring, 9,000 square feet of turf, five
crystal chandeliers, tables/chairs, dance floor, staging
and more.
InTentsMag.com 35
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InTents April/May 2024

Table of Contents for the Digital Edition of InTents April/May 2024

InTents April/May 2024 - Cover1
InTents April/May 2024 - Cover2
InTents April/May 2024 - 1
InTents April/May 2024 - 2
InTents April/May 2024 - 3
InTents April/May 2024 - 4
InTents April/May 2024 - 5
InTents April/May 2024 - 6
InTents April/May 2024 - 7
InTents April/May 2024 - 8
InTents April/May 2024 - 9
InTents April/May 2024 - 10
InTents April/May 2024 - 11
InTents April/May 2024 - 12
InTents April/May 2024 - 13
InTents April/May 2024 - 14
InTents April/May 2024 - 15
InTents April/May 2024 - 16
InTents April/May 2024 - 17
InTents April/May 2024 - 18
InTents April/May 2024 - 19
InTents April/May 2024 - 20
InTents April/May 2024 - 21
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InTents April/May 2024 - Cover3
InTents April/May 2024 - Cover4
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