InTents October/November 2022 - 15

" We did not have enough room to install
both structures at the same time and still
allow for truck and forklift movement, so
we had to work on one at a time to allow
other vendors to begin their work. "
The crew utilized its 755i Tent OX™
and a 42-foot shooting boom forklift to
unload and distribute the weights around
the perimeter of the structures. " Since
the stadium did not want the looring
covering the lawn for an extended
period of time, we had to complete our
installation in one day to allow for the
carpet, tables and chairs, AV, decor and
catering teams to completely set the room
the following day, " Hooks says.
The challenges just kept on coming
To add to the challenges, the stadium
informed Party Relections that there
could be no generators on the ield
because of the possibility of fuel leaks.
" Given the amount of AC, AV and catering
power needs, it would have been
impossible to run power from the parking
lot eficiently enough to run everything
needed, " Hooks says.
Party Relections worked together with
Sunbelt Rentals Inc. to come up with the
idea of using a fuel containment bladder
under each unit that would catch any
spills from the equipment. " This was
satisfactory to the client, so we averted
the problem, " Hooks says.
The crew also had to adhere to an
extremely tight timeline-having to
remove everything the day after the event
so the stadium could prepare for another
event. " The vendor teams did a great job
of working together to remove the items
from one structure so we could start our
removal while they worked to inish the
other structure and be completely out of
our way, " Hooks says.
From start to inish, Party Relections
had 12 days to create a completely new
site footprint, prepare the available
inventory, and install and remove
the project. The installation took roughly
two days to complete and the crew
had everything torn down in about
eight hours.
" Pulling this off in the busiest part
of our season with a shortage of labor
already causing problems was truly
a miracle, but we realized they had
no other choice and we had to come
through for them, " Hooks says. " And
although it cost a good deal more than
the original event was going to cost,
the spectacle of the stadium and the
clear structures made some guests and
sponsors comment that it should be held
there from now on. "
Sigrid Tornquist is a Minneapolis, Minn.-based
writer and editor, and a former InTents editor.
BY THE NUMBERS
12 days to come up with a new plan
* 500 guests
* 20,000 square feet of tenting,
supplied by Party Refl ections Inc. LLC
* 40,000-square-foot pad of fl ooring,
supplied by the Carolina Panthers
Bank of America stadium
* 250 tons of air conditioning, supplied
by Sunbelt Rentals Inc.
* More than 200,000 pounds of
concrete weights for ballast
The old way of rental management
has gone to the dogs.
800.530.8050 alertrental.com
InTentsMag.com 15
http://www.alertrental.com http://www.InTentsMag.com
InTents October/November 2022

Table of Contents for the Digital Edition of InTents October/November 2022
