Maintenance Technology August 2017 - 31

SAP TIPS AND TRICKS

Put Variants and Layouts to Work
Kristina Gordon, DuPont

THIS MONTH we answer the question: What variants and layouts does SAP
offer and how can they help users?
SAP contains search screens on almost every transaction. This allows the
user to establish variants by entering a set of criteria that can be saved and
displayed each time the transaction is run, without reentering the criteria. This
could be a group of work orders, functional locations, materials, or all objects
in a date range.
There are ways that a dynamic date range can be entered. With this option,
each time the transaction is run, it can start with the current day and go
backward or forward by a prescribed number of days or you may want to look
at the previous month or future dates. Regardless of the criteria, the dynamic
date range can be set so your criteria run on that range each time you execute
the transaction, without reentering the dates.
It is possible to create several different variants for the same transaction,
based on the information you want to see. Variants are at the heart of effective use of dashboards. They are time saving and accurate, helping eliminate
human error.

Layouts help, too
Layouts are a component of the variant that defines the information that will
be displayed on the report, once executed. The layout controls the columns,
sort order, format, and filtering options.
Layouts help control the look of your report, based on the selection criteria
in your variant. Just like variants, you can create multiple layouts for the same
transaction, depending on the audience and how you want your information
to be viewed.
To create a variant, open a transaction and enter the search criteria you
would like to see every time you execute. Select Goto from the menu, then
select variants, then save the variant. If the system default variant comes up,
make sure to change the name and not overwrite it.
In the variant name field, enter a name for your variant. You have two
options for saving your variant. The user-specific option will be a personal
variant, only seen by you as the creator. To implement this, you must enter
the name of the variant in the format of U_SAP USER NAME. For example,
U_EG8931.
The screen grabs at right show the steps involved in setting up a userspecific variant.
The second option is a global variant that everyone can view. To create a
global variant, you must start the variant name with a / then the description. If
you check the box "protect variant," only the creator will be able to change the
variant.
Next, you can save your variant variables by selecting an object to create a
dynamic range. In the example below right, due date was selected. Click on
the selection variables button on the tool bar, then choose the value you want
to save in your variant. MT

AUGUST 2017

Kristina Gordon is SAP Program
Consultant at the DuPont, Sabine
River Works plant in West Orange,
TX. If you have SAP questions, send them to
editors@maintenancetechnology.com, and
we'll forward them to Kristina.
MAINTENANCETECHNOLOGY.COM | 31


http://www.MAINTENANCETECHNOLOGY.COM

Table of Contents for the Digital Edition of Maintenance Technology August 2017

Editorial
Uptime
On The Floor
Reliable Security, Reliable Operations
Highly Charged Reliability
Drowning in Data? Look to the 'Stars'
Reliable Pumping Supplement
SAP: Tips and Tricks
Steam-Trap Inspections
Saving Tribal Knowledge
Seats for Butterfly Valves
IIoT
ISO 55000
Understand Lube ID Systems
Tomato Processor Boosts Steam Output, Cuts Emissions
Products
Ad Index
Showcase
Final Thought
Maintenance Technology August 2017 - 1
Maintenance Technology August 2017 - Cover1
Maintenance Technology August 2017 - Cover2
Maintenance Technology August 2017 - 1
Maintenance Technology August 2017 - 2
Maintenance Technology August 2017 - 3
Maintenance Technology August 2017 - Editorial
Maintenance Technology August 2017 - 5
Maintenance Technology August 2017 - Uptime
Maintenance Technology August 2017 - 7
Maintenance Technology August 2017 - On The Floor
Maintenance Technology August 2017 - 9
Maintenance Technology August 2017 - Reliable Security, Reliable Operations
Maintenance Technology August 2017 - 11
Maintenance Technology August 2017 - 12
Maintenance Technology August 2017 - 13
Maintenance Technology August 2017 - 14
Maintenance Technology August 2017 - 15
Maintenance Technology August 2017 - Highly Charged Reliability
Maintenance Technology August 2017 - 17
Maintenance Technology August 2017 - 18
Maintenance Technology August 2017 - Drowning in Data? Look to the 'Stars'
Maintenance Technology August 2017 - 20
Maintenance Technology August 2017 - 21
Maintenance Technology August 2017 - 22
Maintenance Technology August 2017 - Reliable Pumping Supplement
Maintenance Technology August 2017 - 24
Maintenance Technology August 2017 - 25
Maintenance Technology August 2017 - 26
Maintenance Technology August 2017 - 27
Maintenance Technology August 2017 - 28
Maintenance Technology August 2017 - 29
Maintenance Technology August 2017 - 30
Maintenance Technology August 2017 - SAP: Tips and Tricks
Maintenance Technology August 2017 - Steam-Trap Inspections
Maintenance Technology August 2017 - Saving Tribal Knowledge
Maintenance Technology August 2017 - Seats for Butterfly Valves
Maintenance Technology August 2017 - IIoT
Maintenance Technology August 2017 - ISO 55000
Maintenance Technology August 2017 - Understand Lube ID Systems
Maintenance Technology August 2017 - 38
Maintenance Technology August 2017 - 39
Maintenance Technology August 2017 - Tomato Processor Boosts Steam Output, Cuts Emissions
Maintenance Technology August 2017 - 41
Maintenance Technology August 2017 - 42
Maintenance Technology August 2017 - Products
Maintenance Technology August 2017 - 44
Maintenance Technology August 2017 - 45
Maintenance Technology August 2017 - Ad Index
Maintenance Technology August 2017 - Showcase
Maintenance Technology August 2017 - Final Thought
Maintenance Technology August 2017 - Cover3
Maintenance Technology August 2017 - Cover4
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