July-August 2022 - 39

AIRPORT GURU
opportunity based on specific goals,
there is a standard process by which
most airports solicit and evaluate
potential contractors:
* Issue an RFP seeking contractors
for a specific project that contains
details on the contracting process
and criteria for selection.
* Advertise in a variety of sources
to inform potential contractors
about the business opportunity.
* Require potential contractors to
sign and return required administrative
forms along with their
proposals as detailed in the RFP.
* Upon reaching the required
submission deadline, review
the proposals for compliance
and provide it to an evaluation
committee to determine the
qualifications of the proposers.
* Depending on the nature of the
contract, conduct interviews
with the proposers utilizing a
standard list of questions that are
based on the evaluation criteria
stated in the RFP.
* Select qualified contractors based
on the evaluation criteria stated
in the RFP.
Ideally, the RFP process enables
airport sponsors to detail their specific
needs, maintain transparency in the
selection process, create benchmarks
to measure project success, and determine
which entity will deliver the
optimal solution.
The Obstacles
However, there are several reasons
why RFPs may not produce their
desired results - costing both airports
and proposers valuable time, energy
and money. This is especially the case
when dealing with service-oriented
situations, as opposed to purchasing
products and supplies.
First, an RFP evaluates the competency
of a responder, but eliminates
the opportunity for meaningful and
productive two-way communication.
Because the RFP process is basically an
interview process, there is no opportunity
to determine whether a proposer
offers innovative ways to enhance the
For example, an airport sponsor
that has leased firefighting services
over a long period of time may draft an
RFP in a way that leaves no room for
alternatives or new ideas. Also, because
of the restrictive language contained in
RFPs, some qualified proposers may
opt not to respond, limiting the creative
and profitable solutions available.
Third, completing the long, detailed
and arduous RFP process does not
guarantee a successful outcome. In fact,
a proposer that presents an impressive
RFP proposal may not prove the best
for the job. Highly capable contractors
and lessees may be overlooked if their
RFP responses are not as extravagantly
or expensively packaged as those submitted
by their competitors.
The Alternatives
Overall, for airports looking to find
the lowest qualified bidder, an RFP
may be sufficient. However, for airgoals
and needs, and consider alternatives
to an RFP-based approach.
In addition, RFP requirements, especially
those related to long-term lease
agreements, should leave space for creative
technical and financial solutions,
as well as opportunities for innovative
public-private partnerships. 
LAWA Contracting Process
Los Angeles World Airports (LAWA)
procures over $500 million a year
of goods, materials and services.
Learn more about the process at
www.lawa.org/lawa-businesses/
lawa-contracting-process.
airport's economic, sustainability or
social goals over the long-term.
Second, an RFP may potentially
eliminate an airport's ability to take
advantage of new and innovative solutions.
Depending on how it is written,
an RFP can restrict an organization
from receiving proposals offering processes,
services and products they have
never considered in the past. Limiting
those solutions in burdensome procurement
policies and legal interpretations
limit airports from using private
sector investment to improve airport
conditions that may benefit both the
airport and the community.
ports pursuing optimal solutions, an
RFP is not always the best method.
This is because an RFP changes the
focus from forming a long-term strategic
partnership to enacting a simple
business transaction.
As with many other traditional
processes, RFPs should be viewed
through a new lens. While this process
is intended to provide transparency and
a level-playing field for qualified proposers,
it often creates barriers to innovation,
progress and even profitability.
It is also important to note that
the Federal Aviation Administration
does not require RFPs, but encourages
competition. This paves the way for
airport sponsors to evaluate their individual
needs and requirements, and
follow a procurement method that best
suits the current need on a case-bycase
or airport-by-airport basis.
Moving forward, airport sponsors
should think strategically about their
AN RFP EVALUATES THE COMPETENCY
OF A RESPONDER, BUT ELIMINATES THE
OPPORTUNITY FOR MEANINGFUL AND
PRODUCTIVE TWO-WAY COMMUNICATION.
JULY/AUGUST 2022 \ AVIATIONPROS.COM / 39
TRANSPORTATION RESEARCH BOARD
http://www.lawa.org/lawa-businesses/lawa-contracting-process http://www.AVIATIONPROS.COM

July-August 2022

Table of Contents for the Digital Edition of July-August 2022

Inside the Fence
Industry Update
Supply Chain Issues, Disruptions and Their Effect on Aviation Infrastructure
Moving an Aircraft Hangar
A Guide to Concessions
Legal Matters
Remote Airport Project Implementation Takes Off
Desert Jet’s Newest Palm Springs Facility Sets the Bar High
Airport Guru
Product Profile
July-August 2022 - PCOV1
July-August 2022 - PCOV2
July-August 2022 - 1
July-August 2022 - 2
July-August 2022 - 3
July-August 2022 - 4
July-August 2022 - Inside the Fence
July-August 2022 - Industry Update
July-August 2022 - 7
July-August 2022 - Supply Chain Issues, Disruptions and Their Effect on Aviation Infrastructure
July-August 2022 - 9
July-August 2022 - 10
July-August 2022 - 11
July-August 2022 - 12
July-August 2022 - 13
July-August 2022 - Moving an Aircraft Hangar
July-August 2022 - 15
July-August 2022 - A Guide to Concessions
July-August 2022 - 17
July-August 2022 - 18
July-August 2022 - 19
July-August 2022 - 20
July-August 2022 - 21
July-August 2022 - 22
July-August 2022 - 23
July-August 2022 - 24
July-August 2022 - 25
July-August 2022 - 26
July-August 2022 - 27
July-August 2022 - 28
July-August 2022 - 29
July-August 2022 - Legal Matters
July-August 2022 - 31
July-August 2022 - Remote Airport Project Implementation Takes Off
July-August 2022 - 33
July-August 2022 - Desert Jet’s Newest Palm Springs Facility Sets the Bar High
July-August 2022 - 35
July-August 2022 - 36
July-August 2022 - 37
July-August 2022 - Airport Guru
July-August 2022 - 39
July-August 2022 - Product Profile
July-August 2022 - 41
July-August 2022 - 42
July-August 2022 - 43
July-August 2022 - 44
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