CPA Practice Advisor - 34

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Streamlined invoicing and tasks among new
features in QuickBooks Online Advanced
WORKFLOW AUTOMATION ALLOWS mid-market businesses, which Intuit
defines as businesses that have 10 to 99 employees and $500,000 to
$20M in annual revenue, to streamline time-consuming, repetitive tasks,
while maintaining accuracy and increasing productivity. Intuit recently
launched several features in QuickBooks Online Advanced that accounting
professionals will want to know about - and share with their clients to
simplify their business processes.

How it works: With this feature, clients can
create or review invoice approval related tasks
that are auto-generated by the system based on
the Invoice Approval template. It also helps you
with creating customized tasks, delegating to-do
lists, and coordinating team projects.

INVOICE APPROVAL TEMPLATE

More custom fields. Many QuickBooks Online
Advanced users enjoy the efficiency and
flexibility of custom fields, so Intuit now supports
48 custom fields (up from 36), meaning your
clients have up to 12 fields each for Customer,
Vendor, Sales forms, purchase order, and other
expenses. Additionally, users can sort, filter,
group by, and display information in columns
of custom fields in three reports: custom contact
list, vendor contact list, and unpaid bills.
Custom chart builder. In response to
requests from accountants, you can now up-level
your advisory services by creating custom KPI
dashboards for your clients. The new custom
chart builder feature empowers your clients
to make better-informed and faster businesscritical decisions. Enhancements to the custom
chart builder in the Business Performance
Dashboard now allow users to set a comparison
while creating a custom chart, letting you
compare key data against the same period in
the last year. Preset charts are also available,
including viewing business performance over the
fiscal year nested under a "time period" option.
Custom roles expansion. You can now
customize user access and ensure the right
people see the right information inside your
client's company. Through custom roles
expansion in Advanced, clients can get even
more granular with more pre-set roles to use and
expand. The custom roles feature also offers new
roles for payroll permission, banking, expense
management, and inventory management.
To learn more, visit the QuickBooks Online
Advanced website just for accountants. https://
quickbooks.intuit.com/accountants ■

With the introduction of the Invoice Approval
template, your clients can now assign approval
tasks to their colleagues, increasing the
accuracy and efficiency
of collaboration for
the invoicing process.
Leveraging "if-thist hen-t hat"-st yle
technology, the new
Invoice
Approval
template removes the repetitive work of
selecting users and emailing each to request
review or approval of invoices.
Overview: Invoice Approvals can be
accessed via Workflows. This new business
process automation template allows users to
create invoice approval rules and designate
invoice approval personnel via custom roles
with just a few clicks. Once these rules are
set up, the client can process large volumes
of invoices, while maintaining the confidence
that the invoices meet the company's invoicing
approval rules, improving the efficiency and
accuracy of the entire process.
Sales managers or finance leaders can also
be added to QuickBooks Online Advanced to
participate in the invoice approval process
through the "Manage Users" option. With
granular user permissions, each user can be
granted appropriate access to the financial
information they need to perform their duties,
such as invoice approval. Users with approval
duties will see a list of
The ProAdvisor
invoices to approve in
Spotlight is sponsored by
their Tasks tab, where
they can quickly glance
at what key tasks they

34

AUGUST 2020 ■

need to do, ensuring faster invoice delivery and
payment collections. Mobile alerts of pending
invoices for approval can be enabled and will
show up in users' QuickBooks Online Advanced
mobile app.
How it works: Admin users will click on
"Workflows" to enter the workflows hub. Select
"Templates" and choose the "Invoice Approvals"
template to begin creating an automated invoice
approval for your firm. You can select different
conditions related to the invoices that require
approvals, such as dollar amount, etc. Click
"Save and Enable" to complete the creation of the
new invoice approval automation. This feature
ensures that invoices are correct and accurate
before they're sent to customers - for example,
by making sure the "Bill to" contact is accurate.
The feature also helps ensure invoices meet
requirements on purchase order details, such
as when "product quantity" must be included.

TASKS
To fully support an automated approval process,
another new feature called Tasks has recently
launched. Tasks is where admin users can see
all invoices that are pending approval, denied
approval or need approval.
Overview: Since the launch of Task Manager
in late June, more than 1,000 companies have
adopted the custom task capability. The feature
organizes and tackles a QuickBooks to-do list,
automates tasks assignment flow to increase
team productivity, and increases collaboration
within QuickBooks Online Advanced users. With
more employees working remotely for longer
term, the Tasks center makes it easier to assign
essential financial tasks to remote employees
directly from within QuickBooks.

www.CPAPracticeAdvisor.com

OTHER RECENT FEATURE
IMPROVEMENTS IN ADVANCED
INCLUDE THE FOLLOWING:
https://quickbooks.intuit.com/accountants https://quickbooks.intuit.com/accountants http://www.CPAPracticeAdvisor.com
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