july2023 - 20

working on many different makes
and models and having to be that
chameleon when it comes to the
equipment in our shops. "
Silz said Truckway has increased
its annual budget for laptops and
OEM software in the past few years.
All fleets will have to consider
these extra expenses, as the diagnostic
tool-to-technician
ratio
will go from 4:1 to 2:1 in the next
three years, according to Noregon,
a provider of commercial vehicle
diagnostic & repair software and
data analytics solutions.
Transervice's budget challenges
include equipment price changes,
the lack of detailed information on
electric vehicles and autonomous
trucks, and AI coming into the
industry, Dominguez said. Labor
wages must be evaluated annually
to remain competitive in the industry,
he added.
Truckway has had to set aside
some of its plans for new equipment,
specifically trucks, and make
do with what they already have, Silz
said. Truck allocations and shortages
in production are forcing fleets to
operate their assets longer. In turn,
running trucks past their prime
drives up maintenance expenses.
On the other hand, Chuck Drews,
product manager at Fleetio, a
web-based fleet management software,
encourages fleet managers
to avoid making macroeconomics
or global supply chain issues their
primary focus, but instead use digital
management technology to track
and report data that is specific to
their fleet .
" The biggest challenge for organizations
is that they have no solution
to enable decision-making, " Drews
said. " Maybe they're tracking on
the spreadsheet, maybe they're on
Chuck Drews, product manager at Fleetio, offers five basics to consider
when creating a maintenance budget:
1. Develop a service program: Have a system in place to create and
track maintenance schedules for each asset within a fleet, including
knowing at which mileage intervals it's going to perform them.
2. Document estimated costs associated with each planned service:
Expected costs can always be updated later with actuals, but it's
good to have planned maintenance cost estimates to start with.
3. Understand each asset's forecast and usage for the timeframe
that you're budgeting:
Predict which specific assets
will actually hit those service
intervals within the timeframe
for which you're budgeting. For
example, a single asset at the
beginning of Q3 may have a
maintenance event due every
10,000 miles. If there are 78,000
miles on the truck on day one
and it travels an average of 200
miles per day with an expected
18,000 miles to be traveled in
the next 90 days, managers
could expect at least one maintenance
event for this asset.
Once the exercise is done for the
whole fleet, managers can have
a pretty good guess of planned maintenance costs throughout each
month.
Fleetio
4. Plan for the unplanned: Estimate maintenance costs outside of
what you have planned. For example, if a rock hits a windshield, that's
an unexpected part failure. Building some leeway in the budget for
unplanned repairs will help avoid surprises at the end of the quarter.
5. Have a system for storing and analyzing the data in steps
one through four: The budgeting exercise itself could be recorded
on spreadsheets and other business tools, but the tracking of maintenance
schedules, vehicle mileage, odometer readings, and daily usage
statistics should be housed in a fleet management system.
paper. They just have nothing to go
into to extract that and make decisions
with. The role and responsibility
of fleet managers is not to be an
analyst. So, it's just challenging for
them to take their qualitative feedback
about resourcing or budget
constraints and then translate that
to their leadership without data to
support what they're saying. "
Longer downtime due
to parts shortages
Truckway provides " Up-Time "
service to their customers. This
means that when their customers'
truck goes down, Truckway
will provide each customer with
a replacement unit at no charge to
them. The company does budget for
" Up-Time " expenses, however, over
the past several years, it has experienced
an increase in downtime of
their units due to parts shortages
2308FMS_Optronics.indd 1
20 Fleet Maintenance | July 2023
6/13/23 1:12 PM
from the OEMs and labor shortages
at the dealerships.
" We have had some instances
where a truck was down for four
months waiting on back-ordered
parts, " Silz said. " If a rental truck is
being used for a replacement unit,
this becomes lost revenue on the
rental side of our business. This
increased downtime has created a
new challenge for our industry in
the past two years. "
Staying competitive
during labor shortages
The challenges of finding talented
labor and retaining techs have forced
Truckway to increase wages by 16% in
the last two years. That's up from a 3%
annual wage increase in years past.
" Our biggest concern is finding
talented labor, " Silz said. " We spend
a ton of money and energy recruiting
new technicians while at the
http://www.optronicsinc.com

july2023

Table of Contents for the Digital Edition of july2023

Hitched Up – Using AI without losing what's important to your business
Equipment – AEB adoption speeds ahead
In The Bay – Bright ideas to speed up lighting and electrical repairs
Shop Operations – Battle of the bulging budget
Lubrication – Greasing: Manual or auto?
APUS – APU innovations take heat off fleets
Diagnostics – Don't distress; de-stress your diagnostic process
Technology & Maintenance Council Annual Meeting & Skills Contest
Fleet Parts & Components
Tools & Equipment
Product Spotlight: Wheels and brakes
july2023 - 1
july2023 - 2
july2023 - 3
july2023 - 4
july2023 - 5
july2023 - Hitched Up – Using AI without losing what's important to your business
july2023 - 7
july2023 - Equipment – AEB adoption speeds ahead
july2023 - 9
july2023 - 10
july2023 - 11
july2023 - In The Bay – Bright ideas to speed up lighting and electrical repairs
july2023 - 13
july2023 - 14
july2023 - 15
july2023 - 16
july2023 - 17
july2023 - Shop Operations – Battle of the bulging budget
july2023 - 19
july2023 - 20
july2023 - 21
july2023 - Lubrication – Greasing: Manual or auto?
july2023 - 23
july2023 - APUS – APU innovations take heat off fleets
july2023 - 25
july2023 - Diagnostics – Don't distress; de-stress your diagnostic process
july2023 - 27
july2023 - Technology & Maintenance Council Annual Meeting & Skills Contest
july2023 - 29
july2023 - 30
july2023 - 31
july2023 - 32
july2023 - 33
july2023 - 34
july2023 - 35
july2023 - 36
july2023 - 37
july2023 - Fleet Parts & Components
july2023 - 39
july2023 - Tools & Equipment
july2023 - 41
july2023 - Product Spotlight: Wheels and brakes
july2023 - 43
july2023 - 44
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