Bucks Writs - Fall 2017 - 28

technology

Tech Tips from
a Recovering
Geek: Encrypting
Documents

password already entered. Simply delete the password and
click OK. The document will no longer be encrypted or
protected. The same process to set and remove a password
can be used with Excel Workbooks as well.
Finally, Microsoft Office has built-in password protection
for creating PDFs. To create a PDF from a Word document,
select the File Tab, "Save As" on the left, and choose your
desired location. In the "Save as type" drop down menu,
select PDF and then click the "Options..." button. In
the pop-up window, check the box labeled "Encrypt the
document with a password" and then follow the prompts
to enter and confirm the password and save the file. When
opening the newly created PDF, you will be greeted by a
prompt to enter the password to open the document.

- By Jason R. Weiss, Esquire

When working on a
sensitive and/or confidential document,
encrypting and placing a
password on the file to prevent
unwanted individuals from
viewing the contents is vital.
Essentially, encryption is used
to protect digital files that
other individuals may intentionally or unintentionally encounter or for documents
intended to be sent outside of a known network (i.e.,
emailed or copied to a thumb drive). Once a document is
encrypted and protected, it is very difficult for someone
to open the document without the password, even with
available password-cracking software.

While encryption is certainly not necessary for every
document created, it is certainly useful for sensitive
information. Use the methods above to protect yourself and
your clients by safeguarding private data.
Happy computing. 

Microsoft Office has integrated a very easy-to-use method
to encrypt a file. For a Word document, simply click on
the File Tab and then select "Info" from the list on the
left-hand side. In the main window, you will see a button
labeled "Protect Document." Click this button and then
select "Encrypt with Password" and a window will appear
to enter a password for the document. Enter your desired
password, click the OK button, then re-enter the same
password to confirm. It is important to note that the
password is case sensitive and cannot be recovered if
forgotten. Thus, it is imperative to remember the password
exactly as written. The "Info" screen will now show that
a password is required to open the document. Close and
reopen the file and you will be prompted to enter the
password. Simply enter the password you created and the
document will open and function without restriction.
To remove the password and encryption, with the
document open, click the File Tab and return to the "Info"
screen. Click the "Protect Document" button and the
password prompt will appear once again, but with the
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https://www.nxtbook.com/hoffmann/BucksWrits/BucksWritsSpring2020
https://www.nxtbook.com/hoffmann/BucksWrits/Winter2020
https://www.nxtbook.com/hoffmann/BucksWrits/Fall2019
https://www.nxtbook.com/hoffmann/BucksWrits/Summer2019
https://www.nxtbook.com/hoffmann/BucksWrits/Spring2019
https://www.nxtbook.com/hoffmann/BucksWrits/Winter2019
https://www.nxtbook.com/hoffmann/BucksWrits/Fall2018
https://www.nxtbook.com/hoffmann/BucksWrits/Summer2018
https://www.nxtbook.com/hoffmann/BucksWrits/Spring2018
https://www.nxtbook.com/hoffmann/BucksWrits/Winter2018
https://www.nxtbook.com/hoffmann/BucksWrits/Fall2017
https://www.nxtbook.com/hoffmann/BucksWrits/Summer2017
https://www.nxtbook.com/hoffmann/BucksWrits/Spring2017
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