InTents October/November 2019 - 27

Bay Area and beyond. "If any street
closures are involved, you need to get
the police department on board. And
then you have to get a meeting about
road closures. Then public works has to
come out to igure out road closures."

GETTING TO THE SITE
For an urban tent project, companies
often move tents, heavy equipment
and ballast into con ined spaces
without loading docks and within strict
timeframes. In addition, heavy vehicle
traf ic, pedestrian activity and limited
parking increase risk and liability.
Project management, logistics, dispatch
and on-site management perform like
a inely choreographed ballet. Trucks
often need to deliver equipment in
stages and in the correct order. Each
step in the process must be executed
before the next step can start.
One of the biggest challenges to
tenting in a city center is the limited

time frame municipalities allow for
an event. "They may say, 'You can have
this parking lot for 24 hours,' but that
doesn't allow us to install and remove
within that time frame," says Stamford
Tent & Event Services president
Stephen Frost. Based in Stamford, Conn.,
Stamford Tent & Event Services installs
tents in Connecticut, Long Island, New
York, New Jersey and throughout the
northeastern U.S. "So we've got to go
back and get another day or two."
Traf ic, road closures and delivery
routes in major metropolitan areas
must be investigated ahead of time.
When the trucks are unloading tents
and equipment, a drop zone director
or vehicle spotter helps to ensure
that the process is orderly and safe.
Many tent rental companies have the
trucks and capacity to deliver all tents,
equipment and ballast, but the time
frame and demands of a large event
may require 250,000 pounds of ballast

Some people will move
barricades and walk
through a jobsite just
because it's easier
for them and literally
risk bodily harm.
-Christopher B. Starr

EXTREME WEATHER AND TENT SAFETY

S

evere weather affects all tented events,

and urban tenting is no different. "You
can plan all day, but the one factor that's
uncontrollable, especially here in the heart of
the Midwest, is the weather," says Dan Farrell,
general manager with Marquee Event Rentals.
"Events get difficult when the weather changes
beyond what was forecasted. Installers work
slower in the rain, cold and heat. If storms
happen and you're on a tight deadline, you
have to stop installations. You have to let
customers know upfront. . . . The deadline
is going to be pushed."
When violent weather rolls over an event
site, tent and rental event personnel need
to take appropriate action. "It's important
to stay in touch with the operation and be
the eyes for them when extreme weather
is approaching," Farrell says. "You have

somebody in dispatch, keeping an eye on
the weather and giving them enough notice.
You can't be in the middle of a tent raise."
High heat also has a dramatic impact on
labor and installation timelines. "During set up,
it's hard on our workers when they're carrying
65-pound plywood in 100-degree heat," says
Christopher B. Starr, vice president of sales for
Starr Tent. "Scaffolding systems are constructed
by hand. And you're building from one direction
and your materials are coming in from the
opposite direction. You have to carry the
material. It's a very physically demanding job."
While many tent rental companies are
investing in equipment that makes tent
installation less labor intensive, the machines
don't do it all. "These jobs require a lot of
physical labor," Starr says. "The forklifts and
the handling machines only get you so far."

This 40-by-60-meter clear-top
Losberger P1 maxiflex structure
was installed at the top of the
famous "Rocky Steps" (from a
scene in the movie Rocky) at
the Philadelphia Museum of
Art by Eventquip. Additional
Aztec frame tents included two
40-by-50-foot tents, two 20-by70-foot tents, three 20-by-30foot tents, and 9-foot-wide
tented walkways. Photo by
CinemaCake Filmakers

www.InTentsMag.com

27


http://www.InTentsMag.com

InTents October/November 2019

Table of Contents for the Digital Edition of InTents October/November 2019

InTents October/November 2019 - Cover1
InTents October/November 2019 - Cover2
InTents October/November 2019 - 1
InTents October/November 2019 - 2
InTents October/November 2019 - 3
InTents October/November 2019 - 4
InTents October/November 2019 - 5
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InTents October/November 2019 - TentConf20_1
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