InTents December 2020/January 2021 - 37

Consider how audio will impact the event
experience-will background music
hinder attendees from hearing each
other at a safe distance? Understanding
how to utilize technology at every step of
an event will create a more seamless and
enjoyable experience for both attendees
and planners.
Clear communication with attendees
at all stages of the event will be
important, but especially beforehand.
Prepare a digital guideline for attendees
to examine so they know what to expect
upon arrival. Physical assets such as
programs and personnel identiϐication
cards should be converted to digital
versions to minimize interaction
whenever possible. Facilitating preregistration, wellness check-ins and
seating arrangements online prior to
the event will put attendees at ease and
provide a safer experience.

Reimagine conventional dining
As we prepare for post-COVID-19
events, out-of-the-box ideas will need
to be implemented-especially when
it comes to dining. To maintain a sixfoot distance between attendees,
consider using communal tables for
two, placing two seats at each end
of the table. The " dinner for one "
concept, where smaller, individual
table and chair sets are conϐigured six
feet apart, also promotes socialization
and communal conversation from a
preferred distance. Accessorize with
draped ϐloral arrangements or intimate
candle centerpieces to divide the space.
Consider that two or more attendees
from the same household may be
arriving together, so provide a mix of
seating options to accommodate all
guests and party sizes.
For food and drink stations, planners
should utilize multiple individual
stations to limit interactions and
lengthy lines. To provide safety and

comfort, divide food and beverage areas
with plexiglass, keeping an opening
for service. Provide social distancing
markers on the ϐloor to indicate oneway trafϐic through the station. Buffets
are no longer an option, so instead
opt for plated or boxed meals. Cutlery,
condiments and drinks should also be
pre-packaged for single use. Be sure to
include plenty of sanitation stations.
Guests will have peace-of-mind and
appreciate the chance to connect with
others while dining.

To reinforce
wellbeing, include
plenty of reminders
for attendees to
sanitize their hands
and practice
social distancing.

Kevin Dana is executive director of marketing
and product development at CORT Events.
For more information on rental products
and event and trade show rental collections,
visit www.cortevents.com.

C R E AT I N G S PA C E
FOR MEMOR ABLE
E V EN T S

TEMPOR ARY S TRUC TURES
FROM A NAME YOU CAN TRUS T.
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rect
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InTents December 2020/January 2021

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