InTents June/July 2022 - 31

kind of event. " Ponded water on a tent
can create a very unhealthy overload
situation, " says Reder. " You need plans
to remove water from a structure. "
" Average rainfall over 100 years
might look lat, but lat means different
things, " says Foerster. " For example, the
Northeast has recently experienced a
tremendous amount of rain in a short
period of time, while the Southwest is
still in a deep drought. When averaged,
the rainfall appears consistent, but it
doesn't accurately relect the risks. One
event may be at risk for looding, while
the other would need to plan for extreme
heat-related incidents.
" The atmosphere is warming, and
warmer air can hold more moisture, " he
adds. " So when it does rain, it rains harder.
It might rain the same amount, but in
Weather forecasts and warnings can be found
on most cell phones. But because they are
usually not in real time, event planners need
the tools offered by companies such as DTN -
which offer such information as lightning data.
Photo courtesy of DTN.
APPS PLAY NEW ROLE IN INCREASING SAFETY
ot surprisingly, cell phone apps are playing an ever larger
role in keeping people safe at events by providing a variety
of forecast services. But an app may not always be enough
to cover safety needs. Jim Foerster is the chief meteorologist
for DTN-a data, analytics and technology company that
provides weather intelligence to weather-sensitive companies.
He offers the following suggestions for event companies
that are looking for timely and accurate weather apps.
I would encourage all event planners to have an app on
their phone set to monitor the risk parameters for the event.
For example, an outdoor event may have a 30-mile monitoring
ring around the location of the event and a " risk-response " alert
within a 7- or 10-mile ring. When lightning is within 30 miles, the
event can continue as planned but you probably want to start
paying attention. It's like a tap on the shoulder.
If the lightning occurs within the inner ring, then it is getting
close enough to require safety protocol. Some apps give you an
all-clear; a 30-minute safety window if no activity within 7 to 10
miles. Then you may get another alert, all clear, it's safe again.
Typically, that's what small events would do when there are not
large crowds or logistics to manage.
N
An important criterion to consider when using a weather
app is how often the information is updated. Most weather
apps include radar, but many don't include lightning data or
update the information frequently. In some cases, the weather
information is updated every 30 minutes. When it is a clear
day, then that update time is fi ne. If you are concerned about
bad weather, or if you are responsible for the safety of other
people, an app that updates in real time is important.
As you work up the value chain, an event organizer might
want to talk to a meteorologist or have them monitoring the
event and call in the event of a weather threat, rather than
relying on someone just glancing at an app on their phone.
That's more of a dedicated site watch service, kind of a " I
have your back until it's over " level of monitoring. A weather
intelligence provider would sit down with the customer well
ahead of the event to make sure the risk communicator
understands the operation or event, the response plan and
how much evacuation time is needed.
Weather events cause concern for any event planner,
particularly when it is a large crowd or an outdoor event. While
the event size may determine the level of weather monitoring-
for example, a wedding at a local park doesn't need a
meteorologist-having a weather response plan and monitoring
the weather is important. It can reduce chaos, improve response
time and possibly save lives.
InTentsMag.com 31
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InTents June/July 2022

Table of Contents for the Digital Edition of InTents June/July 2022

InTents June/July 2022 - Cover1
InTents June/July 2022 - Cover2
InTents June/July 2022 - 1
InTents June/July 2022 - 2
InTents June/July 2022 - 3
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