C+C Magazine - Spring/Summer 2017 - 17

is part of a certification program or
required learning that will be repeated
at a later date, then make it known
that this event can lead to additional
business opportunities.
Next, list the past history of the event,
including dates, arrival/departure patterns,
guest rooms with previous pickups and
the rates. This is information that will
help the respondent answer your request
and if they can meet your requirements.
Remember that the size of your program
will affect which facilities are willing
to pursue it and how you affect their
overall business levels.
Where the needs for all of us have
changed is in how we communicate
when we travel. You need to be specific
on what you will need for instructional
spaces and what each member may also
need. Be aware that NOTHING IS FREE -
everything has a cost and they will vary
based on the location you select.
A question that is always asked is
why can I get internet service in the

lobby without cost but not in a meeting
room? The answer is simple: Dedicated
service has a stronger signal and will
also be set with security so only those
you wish can connect. It is a little like
asking an ant to move a log or having an
elephant do the work.
When you list the dates you require,
always make a point to explain why you
need the particular arrival and departure
dates and if you can use alternate dates.
Be specific on what other dates can also
be used. Be prepared that if you list
certain arrival and departure days, you
may get several responses or none at
all. Let me explain why: Every business
has peak and off-peak periods, and
based on that you will see pricing and/or
availability that may or may not excite
you. So the question then becomes are
the days that I have on my RFP going
to be high demand or not? One thing
to be aware of is that not every city
has the same demand periods. This is
where including the convention bureau
can help you understand how your
business will be viewed.

If you use Chicago as an example,
being a Northern city that has not
only strong meeting demand but also
strong business travel, you need to
know which days of the week command
the highest price and how that will
affect the responses you receive. The
days of highest demand are, in order:
Tuesday, Wednesday, Monday, Thursday,
Saturday, Friday and, finally, Sunday. If
you choose a resort or destination city,
such as New Orleans or Las Vegas, their
demand days are different.
The key to getting the best
options for your program comes from
conversation and inclusion. When you
attempt to make a purchase without
conversation and treat the process
like you would a purchase on Amazon,
you may not like the responses.
The planners who consistently
get the best options are ones who
acknowledge the communication of
interested sellers and use multiple
resources to get the information. The
relationship they create always works in
their best interest. ●

Grandeur and Grits

Known for exceptional Southern Hospitality since opening its doors in

1847, the historic Grand Hotel is a paradise for meeting planners and
attendees. Located along Mobile Bay and featuring 600 acres of lush
landscaping plus massive oak trees and 405 guest rooms, the Grand
Hotel has been honored by many meeting and travel publications for
facilitating great gatherings. Once outside of our 37,000 square feet of
indoor meeting space, discover the Grand's golf courses, tennis courts,
signature pools and European-style spa or simply climb in a hammock
to experience a sunset you will never forget. How Grand.
To learn more call 251.928.9201 or email sales@marriottgrand.com.

GRAND HOTEL MARRIOTT
RESORT, GOLF CLUB & SPA
One Grand Boulevard
Point Clear, AL 36564
Phone 251.928.9201
grandhotelmarriott.com
A part of Alabama's Resort Collection on
The Robert Trent Jones Golf Trail

850076_Marriott.indd 1

www.mpicac.org

| C+C 28/12/16
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http://www.grandhotelmarriott.com http://www.grandhotelmarriott.com http://www.mpicac.org

Table of Contents for the Digital Edition of C+C Magazine - Spring/Summer 2017

PRESIDENT'S MESSAGE
LEARNING BYTES
THE EVOLUTION OF MULTI-GENERATIONAL EVENTS
WHY CORPORTATE SOCIAL RESPONSIBILITY IS SMART BUSINESS
THE NEW RFP - HOW ARE YOU COMMUNICATING WITH IT
BLOGSPOT
VOLUNTEER WITH MPI: HOW TO GET INVOLVED
DESTINATION FOCUS: THE GREAT LAKES
WELCOME TO THE NEW MEMBERS OF MPI-CAC!
INDEX TO ADVERTISERS
C+C Magazine - Spring/Summer 2017 - cover1
C+C Magazine - Spring/Summer 2017 - cover2
C+C Magazine - Spring/Summer 2017 - 3
C+C Magazine - Spring/Summer 2017 - 4
C+C Magazine - Spring/Summer 2017 - 5
C+C Magazine - Spring/Summer 2017 - 6
C+C Magazine - Spring/Summer 2017 - PRESIDENT'S MESSAGE
C+C Magazine - Spring/Summer 2017 - 8
C+C Magazine - Spring/Summer 2017 - 9
C+C Magazine - Spring/Summer 2017 - 10
C+C Magazine - Spring/Summer 2017 - LEARNING BYTES
C+C Magazine - Spring/Summer 2017 - THE EVOLUTION OF MULTI-GENERATIONAL EVENTS
C+C Magazine - Spring/Summer 2017 - 13
C+C Magazine - Spring/Summer 2017 - WHY CORPORTATE SOCIAL RESPONSIBILITY IS SMART BUSINESS
C+C Magazine - Spring/Summer 2017 - 15
C+C Magazine - Spring/Summer 2017 - THE NEW RFP - HOW ARE YOU COMMUNICATING WITH IT
C+C Magazine - Spring/Summer 2017 - 17
C+C Magazine - Spring/Summer 2017 - 18
C+C Magazine - Spring/Summer 2017 - BLOGSPOT
C+C Magazine - Spring/Summer 2017 - VOLUNTEER WITH MPI: HOW TO GET INVOLVED
C+C Magazine - Spring/Summer 2017 - DESTINATION FOCUS: THE GREAT LAKES
C+C Magazine - Spring/Summer 2017 - INDEX TO ADVERTISERS
C+C Magazine - Spring/Summer 2017 - cover3
C+C Magazine - Spring/Summer 2017 - cover4
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