Pavement Preservation Journal - Fall 2016 - 25

By Tracy Taylor O ne of FP2 Inc.'s most important missions is communicating the importance of pavement preservation to elected representatives and senators. FP2's work on behalf of the pavement preservation industry made a major impact in clarification of pavement preservation's eligibility for funding in major federal programs such as the Surface Transportation Program and the National Highway Performance program in our existing Fixing America's Surface Transportation Act, or FAST Act, which was signed into law last year, and its predecessor, MAP-21. But FP2 can't do it alone. Your personal outreach to your legislators in some ways is more important than that of an organization like FP2's, as you will have a greater knowledge of the needs and resources of your state or district. Last issue we looked at how you can go about informing your legislators and policymakers about pavement preservation and its benefits (see Reach Out to Your Senator, Rep, Summer 2016, pp 31). Now let's look at what to expect during a Capitol Hill meeting. IMAGE CREDIT: REBELAT VIA WIKIPEDIA meeting in oFFice Conducting a meeting on Capitol Hill with a member of Congress and his or her staff is an effective way to educate members and their staffs about the importance of pavement preservation. The following is offered as a guide to help you navigate this process and ensure your meeting is as impactful as possible. * Call the Scheduler. Be sure to call and ask for the member's scheduler two to four weeks in advance to book a meeting, and be prepared to provide the following information: meeting topic or reason for the meeting; primary contact's name; name and short description of the group; requested meeting date; and primary contact's e-mail address. Feel free to call and confirm the meeting and its attendees a few days before. Do not forget to do a little homework: find out what committee(s) the member sits on and see what legislation he or she has introduced or cosponsored. The Rayburn House Office Building is one of three House office buildings on Capitol Hill used by members of Congress * Legislative analysts. Meetings on the Hill frequently take place with the member or a legislative analyst (LA) who covers the member's portfolio related to pavement issues. Things can come up last minute, though, and sometimes a member is unable to make a previously scheduled meeting. In these instances, the meeting takes place with an LA or another staffer. Do not be discouraged if this happens; staffers play a critically important role in shaping the member's views on issues. Most meetings will be very brief - about 15 to 30 minutes, and likely will have interruptions - so it's important to nominate a spokesperson before the meeting to highlight the top two or three issues that your group wants to discuss. At the outset of the meeting, get a feel for how much the member and the staffer know about pavement preservation and fill in any gaps as necessary. Whenever possible, pick compelling examples - ideally ones from within the district - that can best highlight the issues. Ask the member or staffer for their views on the issues presented, and leave time at the end of the meeting to answer any questions. * After the meeting. At the end of the meeting, leave behind a preassembled packet of materials tailored to the district or state that provides additional information about the issues discussed during the meeting. These packets should contain charts, facts and figures about the pavement preservation industry, its advantages to roadways, and its impact or savings to that member's district or state. This does not need to be long or elaborate; a page or two of material will be fine. Make sure you walk away with a business card of anyone you met with, and be sure to follow up with an e-mail. Use this e-mail as an opportunity to thank them again for taking time out of their busy schedules, and briefly reiterate your main points. Attach electronic versions of the materials that were left in the packet for them to easily access. Lastly, if there was a question you were unable to answer in the meeting, be sure to take this time to respond. Also, let FP2 executive director Jim Moulthrop know of your meeting and visit so FP2 can reinforce your message with the representative's Washington office. We can provide talking points and even help with arranging the appointment. * Don't be intimidated. For many, the idea of going to Capitol Hill to advocate for an issue - even a familiar one - can be intimidating. By developing a game plan before the meeting, and sticking to that plan during the meeting, you can effectively provide members and their staff with a better picture of the preservation industry. Taylor is principal at FP2's legislative counsel, Williams & Jensen PLLC Fall 2016 pavement preservation journal 25 HOW FP2 WORKS FOR YOU D.C. Update: Capitol Hill Etiquette for Visits

Table of Contents for the Digital Edition of Pavement Preservation Journal - Fall 2016

President’s Message
Still Time to Visit NPPC 2016
NCAT: Quantifying Southern Treatments, Placing Northern Treatments
LTPP Tackles Pavement Preservation
D.C. Update: Capitol Hill Etiquette for Visits
FP2 @ Eurasphalt & Eurobitume 2016
Los Angeles County Abandons 'Worst First' Pavement Program
High-Volume U.S. 3 Gets R26 Showcase Preservation
New Mechanistic Tool Assesses Joint Sealant Effectiveness
Index of Advertisers
Pavement Preservation Journal - Fall 2016 - Cover1
Pavement Preservation Journal - Fall 2016 - IBD_L
Pavement Preservation Journal - Fall 2016 - IBD
Pavement Preservation Journal - Fall 2016 - cover2
Pavement Preservation Journal - Fall 2016 - 3
Pavement Preservation Journal - Fall 2016 - 4
Pavement Preservation Journal - Fall 2016 - 5
Pavement Preservation Journal - Fall 2016 - 6
Pavement Preservation Journal - Fall 2016 - 7
Pavement Preservation Journal - Fall 2016 - 8
Pavement Preservation Journal - Fall 2016 - President’s Message
Pavement Preservation Journal - Fall 2016 - 10
Pavement Preservation Journal - Fall 2016 - Still Time to Visit NPPC 2016
Pavement Preservation Journal - Fall 2016 - 12
Pavement Preservation Journal - Fall 2016 - 13
Pavement Preservation Journal - Fall 2016 - 14
Pavement Preservation Journal - Fall 2016 - 15
Pavement Preservation Journal - Fall 2016 - 16
Pavement Preservation Journal - Fall 2016 - NCAT: Quantifying Southern Treatments, Placing Northern Treatments
Pavement Preservation Journal - Fall 2016 - 18
Pavement Preservation Journal - Fall 2016 - 19
Pavement Preservation Journal - Fall 2016 - LTPP Tackles Pavement Preservation
Pavement Preservation Journal - Fall 2016 - 21
Pavement Preservation Journal - Fall 2016 - 22
Pavement Preservation Journal - Fall 2016 - 23
Pavement Preservation Journal - Fall 2016 - 24
Pavement Preservation Journal - Fall 2016 - D.C. Update: Capitol Hill Etiquette for Visits
Pavement Preservation Journal - Fall 2016 - 26
Pavement Preservation Journal - Fall 2016 - FP2 @ Eurasphalt & Eurobitume 2016
Pavement Preservation Journal - Fall 2016 - 28
Pavement Preservation Journal - Fall 2016 - Los Angeles County Abandons 'Worst First' Pavement Program
Pavement Preservation Journal - Fall 2016 - 30
Pavement Preservation Journal - Fall 2016 - 31
Pavement Preservation Journal - Fall 2016 - 32
Pavement Preservation Journal - Fall 2016 - 33
Pavement Preservation Journal - Fall 2016 - High-Volume U.S. 3 Gets R26 Showcase Preservation
Pavement Preservation Journal - Fall 2016 - 35
Pavement Preservation Journal - Fall 2016 - 36
Pavement Preservation Journal - Fall 2016 - 37
Pavement Preservation Journal - Fall 2016 - 38
Pavement Preservation Journal - Fall 2016 - New Mechanistic Tool Assesses Joint Sealant Effectiveness
Pavement Preservation Journal - Fall 2016 - 40
Pavement Preservation Journal - Fall 2016 - 41
Pavement Preservation Journal - Fall 2016 - Index of Advertisers
Pavement Preservation Journal - Fall 2016 - cover3
Pavement Preservation Journal - Fall 2016 - cover4
Pavement Preservation Journal - Fall 2016 - outsert1
Pavement Preservation Journal - Fall 2016 - outsert2
Pavement Preservation Journal - Fall 2016 - outsert3
Pavement Preservation Journal - Fall 2016 - outsert4
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