Florida School Business - Fall/Winter 2017 - 8

FEATURE

All Hands on Deck
for Purchasing Card
Fraud Prevention
BY CINDY DAVISON, CPCP
The School District of Escambia County

When fraud is detected on one of our School District's Purchasing
Cards, generally the cardholder's first response is "How did they get
my card number?" Fortunately, there are policies in place to recognize and handle fraud before it balloons from a tropical storm to
Hurricane Fraud. Just as you would prepare for the possibility of a
ferocious storm that could damage your home, preparing to minimize
fraud as much as possible is a good business practice. Because we
have the support of our senior staff in our proactive fraud prevention
procedures, we have been successful in reducing fraud to the lowest
level possible. I would like to share some of our methods and strategies that you will be able to utilize and adopt in your school district.
Whether your card program is new or developed, periodically taking
a fresh look at your program controls, continuous education of your
cardholders and card managers, strengthening your fraud prevention
tactics with positive advertising, and welcoming new and improved
ways of swabbing out fraud is a good business practice. With any
successful program, the most important factor is to have everyone
"on board", or as some refer to it, "buy in."
It's important to recognize what information the criminals are trying to get and
some of the clever ways they are able to
obtain it. The magnetic stripe on the card
has the minimal information required
for a thief to make a purchase. The magnetic stripe contains information on three
tracks. Track 1 consists of the account
number, card name, expiration date, CVV
code, service code, and pin number. Track 2
consists of the account number, expiration
date, CVV Code, and service code. Track 3
is virtually unused worldwide. Most pointof-sale card readers can read both track
1 and track 2 in the event that one of the
tracks cannot be read.
8

FASBO FALL/WINTER 2017

How easy is it to get the information off
of a credit card? I Googled the internet
and quickly found a mini-sized scanner
for $99 that will fit in the palm of your
hand. Train your cardholders to always
keep their purchasing card in their sight.
For example, at a restaurant, this scanner
is small enough to fit in a server's pocket.
So the opportunity could be present for a
dishonest employee to read your credit card
information when the server takes your
credit card to the credit card machine to
run the charge, and the card is out of your
sight. Anytime you are required to hand
over your card to a cashier, don't take your
eyes off of the card, especially if the card is

dropped on the floor. It only takes seconds
to steal your card information.
Have you been phished? This is another
method criminals use to steal your information. Be suspicious of any email message
that asks you to enter or verify information through a website or by replying to the
email. Never reply to or click links contained
in the email message. Criminals will use
scare tactics such as stating "Failure to do
this will immediately render your email



Table of Contents for the Digital Edition of Florida School Business - Fall/Winter 2017

President’s Message
All Hands on Deck for Purchasing Card Fraud Prevention
Legislative Report
2017 Annual Conference Recap
In Memoriam: Rita Zazzaro
Index of Advertisers/Advertiser.com
Florida School Business - Fall/Winter 2017 - Intro
Florida School Business - Fall/Winter 2017 - bellyband1
Florida School Business - Fall/Winter 2017 - bellyband2
Florida School Business - Fall/Winter 2017 - cover1
Florida School Business - Fall/Winter 2017 - cover2
Florida School Business - Fall/Winter 2017 - 3
Florida School Business - Fall/Winter 2017 - 4
Florida School Business - Fall/Winter 2017 - 5
Florida School Business - Fall/Winter 2017 - 6
Florida School Business - Fall/Winter 2017 - President’s Message
Florida School Business - Fall/Winter 2017 - All Hands on Deck for Purchasing Card Fraud Prevention
Florida School Business - Fall/Winter 2017 - 9
Florida School Business - Fall/Winter 2017 - 10
Florida School Business - Fall/Winter 2017 - 11
Florida School Business - Fall/Winter 2017 - Legislative Report
Florida School Business - Fall/Winter 2017 - 13
Florida School Business - Fall/Winter 2017 - 2017 Annual Conference Recap
Florida School Business - Fall/Winter 2017 - 15
Florida School Business - Fall/Winter 2017 - In Memoriam: Rita Zazzaro
Florida School Business - Fall/Winter 2017 - 17
Florida School Business - Fall/Winter 2017 - Index of Advertisers/Advertiser.com
Florida School Business - Fall/Winter 2017 - cover3
Florida School Business - Fall/Winter 2017 - cover4
Florida School Business - Fall/Winter 2017 - outsert1
Florida School Business - Fall/Winter 2017 - outsert2
Florida School Business - Fall/Winter 2017 - outsert3
Florida School Business - Fall/Winter 2017 - outsert4
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