HUMAN Capital - Fall 2015 - (Page 8)
set in stone: the Pdf file
bY aDam CzarNeCKI, ba, CHrP
The Portable Document Format (PDF) is a standard file format
for forms in the health-care industry. From benefit plan options
to name changes to booklets, if you are dealing with benefits
you are dealing and managing PDF files.
The PDF started off as a dream tool for the paperless society in
1993. The idea was to be able to display any document on any
operating system that could be easily spread throughout the
office. both the strength and weakness of the PDF is usually once
it's created, it's set in stone and viewable only.
The PDF has succeeded in making it as an office standard but
we are far from a paperless society due to the fact we are
unable to fill out forms online and have to resort in printing
them out in order to complete them. usually we receive a PDF,
print it, fill it out, scan it (back to a PDF) and forward it on to its
You can purchase PDF software to create, fill, edit and manipulate
PDFs. They can be pricey and some companies only allow a few
individuals to have access to those programs.
If you are tired of printing, filling out and scanning files, here
are a few tools that should make managing your PDF files
easier and without installing any software, all done from your
a great feature of DocHub.com is that you can easily sign and
save any document, create and import signatures from your
phone or send documents to others to be signed.
smallpdf.com: another favorite site of mine, although the site's
main features are to convert mS office files to PDFs and PDFs to
mS office files it has two very useful features.
The first is CompressPDF, which allows you to take large files
of 10-20 mb and turn them to 2-3 mb, a typical application is
for high quality flyers, brochures and the like to post on your
company websites to reduce storage size.
The other is unlockPDF, if you have a locked PDF with weak encryption or a password, smallpdf.com will unlock it for you. my disclaimer here is, this should only be used on PDF files that you have
created or should have access to and forgotten the password for.
CutePdf writer: Finally, there is no native way to save your
outlook emails to PDF. a great program is CutePDF Writer at
CutePDF.com. This will allow you to "Print" your emails as a PDF.
once installed it becomes one of your printers and if you have
a program that does not have the option to save a file in a PDF
form, then you can simply "print" the form and save it to your
computer as a PDF.
DocHub.com (a Chrome Web Store app as well): With this,
you are able to securely view, edit and sign PDFs. Fill forms,
merge documents, reorder pages and the best part is, it's
Company PDF forms were ultimately created so that an individual
could not easily manipulate the company forms but DocHub.
com, smallPDF.com and CutePDF.com give you back the ability
to truly be a paperless office without the heavy cost of licenses
and managing of software.
With the editor Tools you can Insert Text, Draw, Highlight,
Comment, erase, Sign, Insert Images and stamps. It has a built
in Page management system to merge documents, reorder
pages, append pages, rotate and delete pages. You can easily with a drag and drop feature upload a file and then fill out
unique copy of it as many times as you need or send copies of it
to multiple people for signing or filling.
adam Czarnecki, ba, CHrP, is a member of the
Senior management Team of a heavy duty truck
dealership group in alberta where he is responsible for Hr, H&S and IT. He is an HrIa board
member, a Hr Instructor at the university of
Calgary and mount royal university. He can be
reached at email@example.com.
8 | www.hria.ca
Table of Contents for the Digital Edition of HUMAN Capital - Fall 2015
Building for Success at Alberta Health Services
Fostering Collaboration and Consultation in Developing AHS’s People Strategy
AHS HR Service Delivery Model
Transforming HR in AHS
Implementing Organizational Change Adoption
Leadership Development and the LEA DS in a Caring Environment Capabilities Framework
Blurred Lines: Human Resources and Health-Care Information
HR’s Role in Creating and Maintaining a Psychologically Safe Work Environment
HR’s Response in an Emergency Natural Disaster
Index of Advertisers/ Advertisers.com
HUMAN Capital - Fall 2015