Asphalt Pavement Magazine - March/April 2018 - 23

The NAPA government affairs
team provides the following
guidance to conducting a successful
tour.

Scheduling
Determine the primary and
secondary audiences for the
tour: members of Congress, state
legislators, county or municipal
officials, and DOT officials.
Also, don't forget congressional
staffers. They're experts on the
issues, and legislators often look
to them for recommendations
based on their expertise on the
potential ramifications of legislative
decisions. Identify a location and
time for the tour; pinpoint a few
dates or a specific week when
Congress is in recess to use as
your request dates. Visit http://
bit.ly/2ASK7CV for a template
letter to use when preparing
a written invitation to those
you would like to participate in
the tour. It is important to be
flexible, as lawmakers and their
staff maintain active schedules.
The ideal time to schedule a
tour is during a congressional
recess period, usually occurring
during the following holidays:
* Martin Luther King, Jr. Day
(mid-January)
* President's Day (mid-February)
* Easter/Passover (March or April)
* Memorial Day (late May)
* Independence Day (July 4)
* Summer (August through the
week after Labor Day)
* Rosh Hashanah
(late September/early October)
* Yom Kippur (10 days after Rosh
Hashanah)
* Columbus Day (early October)
* Veterans Day (early November)
* Thanksgiving
* Christmas (late December through
early January)

Preparing the Facility
and the Agenda
* Provide the date and time of the
tour to all facility employees and
subcontractors well in advance.

Rep. Lou Barletta (R-Pa.) (center) visits Pennsy Supply in Harrisburg, Pa.

* Ensure all plant operations are
in compliance with applicable
state and federal safety and
environmental regulations.
* Ensure individuals conducting
the tour and/or briefings are
personable and knowledgeable
about the company's history,
operations, and activities.
* Plan the tour route to highlight
new technologies, practices,
procedures, and other areas
of interest. Post signs at key
locations to identify specific
information and messages for
each area.
* Align information on the tour
with known interests of the
representative. For example, if
environmental concerns are high
on the legislator's agenda, highlight
the recyclability of asphalt and
the benefits of warm-mix; if they
are concerned about spending,
point to the economic advantages
of investing in maintaining high
quality roads.
* Contact Ashley Jackson, NAPA
Director of Government Affairs, at
AJackson@AsphaltPavement.org for a
proposed agenda to use as a guide
for structuring the tour, tour
talking points, information on
key issues, and industry handouts.
Assemble briefing folders with
corporate and industry literature.
Be ready to emphasize the
economic value of the plant

to the legislator's district (e.g.,
number of employees and scope
of work conducted in the state or
district).

Planning for the Media
Site tours with your members
of Congress are considered
public events and can offer press
opportunities for your company.
Press coverage of community
engagement is a major benefit for
lawmakers and for the company
hosting the tour. Media attendance
must be cleared by the Congress
member's communications staff.
If press attendance is cleared,
prepare media materials (e.g., media
advisory, press release, op-ed) in
advance, and send to the member's
communications staff for review
and approval. Visit http://bit.
ly/2ozWdyQ for specific directions
on writing a newspaper op-ed.
An area for news media should
be designated with signage that
includes your company logo. Plan
for an alternate location in case of
inclement weather.

Preparing for Arrival
* Plant cleanliness is key. One to
two days before the tour, sweep
or hose down the yard to control
dust, wash equipment, and
properly dispose of waste that
cannot be recycled or reused.
continued on page 25

Asphalt Pavement Magazine - March/April 2018 * 23


http://www.bit.ly/2ASK7CV http://www.bit.ly/2ASK7CV http://bit.ly/2ozWdyQ http://bit.ly/2ozWdyQ

Table of Contents for the Digital Edition of Asphalt Pavement Magazine - March/April 2018

President’s Perspective
Industry News
Tools for the Trade
Meet the Chairman: Craig Parker
How to Host an Effective Congressional Site Tour
Quality in Construction: The Sheldon G. Hayes Award
Quality in Construction: The Larry H. Lemon Awards
Quality in Construction: The Ray Brown Airport Award
NAPA Quality in Construction Awards
Industry Calendar
Index of Advertisers / Advertisers.com
Perspectives
Asphalt Pavement Magazine - March/April 2018 - Intro
Asphalt Pavement Magazine - March/April 2018 - cover1
Asphalt Pavement Magazine - March/April 2018 - cover2
Asphalt Pavement Magazine - March/April 2018 - 3
Asphalt Pavement Magazine - March/April 2018 - 4
Asphalt Pavement Magazine - March/April 2018 - 5
Asphalt Pavement Magazine - March/April 2018 - 6
Asphalt Pavement Magazine - March/April 2018 - 7
Asphalt Pavement Magazine - March/April 2018 - President’s Perspective
Asphalt Pavement Magazine - March/April 2018 - 9
Asphalt Pavement Magazine - March/April 2018 - 10
Asphalt Pavement Magazine - March/April 2018 - Industry News
Asphalt Pavement Magazine - March/April 2018 - 12
Asphalt Pavement Magazine - March/April 2018 - 13
Asphalt Pavement Magazine - March/April 2018 - 14
Asphalt Pavement Magazine - March/April 2018 - 15
Asphalt Pavement Magazine - March/April 2018 - Tools for the Trade
Asphalt Pavement Magazine - March/April 2018 - 17
Asphalt Pavement Magazine - March/April 2018 - Meet the Chairman: Craig Parker
Asphalt Pavement Magazine - March/April 2018 - 19
Asphalt Pavement Magazine - March/April 2018 - 20
Asphalt Pavement Magazine - March/April 2018 - 21
Asphalt Pavement Magazine - March/April 2018 - How to Host an Effective Congressional Site Tour
Asphalt Pavement Magazine - March/April 2018 - 23
Asphalt Pavement Magazine - March/April 2018 - 24
Asphalt Pavement Magazine - March/April 2018 - 25
Asphalt Pavement Magazine - March/April 2018 - Quality in Construction: The Sheldon G. Hayes Award
Asphalt Pavement Magazine - March/April 2018 - 27
Asphalt Pavement Magazine - March/April 2018 - 28
Asphalt Pavement Magazine - March/April 2018 - 29
Asphalt Pavement Magazine - March/April 2018 - 30
Asphalt Pavement Magazine - March/April 2018 - 31
Asphalt Pavement Magazine - March/April 2018 - 32
Asphalt Pavement Magazine - March/April 2018 - 33
Asphalt Pavement Magazine - March/April 2018 - 34
Asphalt Pavement Magazine - March/April 2018 - 35
Asphalt Pavement Magazine - March/April 2018 - 36
Asphalt Pavement Magazine - March/April 2018 - 37
Asphalt Pavement Magazine - March/April 2018 - 38
Asphalt Pavement Magazine - March/April 2018 - 39
Asphalt Pavement Magazine - March/April 2018 - Quality in Construction: The Larry H. Lemon Awards
Asphalt Pavement Magazine - March/April 2018 - 41
Asphalt Pavement Magazine - March/April 2018 - 42
Asphalt Pavement Magazine - March/April 2018 - 43
Asphalt Pavement Magazine - March/April 2018 - 44
Asphalt Pavement Magazine - March/April 2018 - 45
Asphalt Pavement Magazine - March/April 2018 - 46
Asphalt Pavement Magazine - March/April 2018 - 47
Asphalt Pavement Magazine - March/April 2018 - 48
Asphalt Pavement Magazine - March/April 2018 - 49
Asphalt Pavement Magazine - March/April 2018 - 50
Asphalt Pavement Magazine - March/April 2018 - 51
Asphalt Pavement Magazine - March/April 2018 - 52
Asphalt Pavement Magazine - March/April 2018 - 53
Asphalt Pavement Magazine - March/April 2018 - Quality in Construction: The Ray Brown Airport Award
Asphalt Pavement Magazine - March/April 2018 - 55
Asphalt Pavement Magazine - March/April 2018 - 56
Asphalt Pavement Magazine - March/April 2018 - 57
Asphalt Pavement Magazine - March/April 2018 - 58
Asphalt Pavement Magazine - March/April 2018 - 59
Asphalt Pavement Magazine - March/April 2018 - 60
Asphalt Pavement Magazine - March/April 2018 - 61
Asphalt Pavement Magazine - March/April 2018 - NAPA Quality in Construction Awards
Asphalt Pavement Magazine - March/April 2018 - 63
Asphalt Pavement Magazine - March/April 2018 - 64
Asphalt Pavement Magazine - March/April 2018 - 65
Asphalt Pavement Magazine - March/April 2018 - 66
Asphalt Pavement Magazine - March/April 2018 - Industry Calendar
Asphalt Pavement Magazine - March/April 2018 - Index of Advertisers / Advertisers.com
Asphalt Pavement Magazine - March/April 2018 - 69
Asphalt Pavement Magazine - March/April 2018 - Perspectives
Asphalt Pavement Magazine - March/April 2018 - cover3
Asphalt Pavement Magazine - March/April 2018 - cover4
https://www.nxtbook.com/naylor/NAPS/NAPS0318
https://www.nxtbook.com/naylor/NAPS/NAPG0018
https://www.nxtbook.com/naylor/NAPS/NAPS0218
https://www.nxtbook.com/naylor/NAPS/NAPS0118
https://www.nxtbook.com/naylor/NAPS/NAPS0617
https://www.nxtbook.com/naylor/NAPS/NAPS0517
https://www.nxtbook.com/naylor/NAPS/NAPS0417
https://www.nxtbook.com/naylor/NAPS/NAPS0317
https://www.nxtbook.com/naylor/NAPS/NAPS0217
https://www.nxtbook.com/naylor/NAPS/NAPS0117
https://www.nxtbook.com/naylor/NAPS/NAPS0616
https://www.nxtbook.com/naylor/NAPS/NAPS0516
https://www.nxtbook.com/naylor/NAPS/NAPS0416
https://www.nxtbook.com/naylor/NAPS/NAPS0316
https://www.nxtbook.com/naylor/NAPS/NAPG0016
https://www.nxtbook.com/naylor/NAPS/NAPS0216
https://www.nxtbook.com/naylor/NAPS/NAPS0116
https://www.nxtbook.com/naylor/NAPS/NAPS0615
https://www.nxtbook.com/naylor/NAPS/NAPS0515
https://www.nxtbook.com/naylor/NAPS/NAPS0415
https://www.nxtbook.com/naylor/NAPS/NAPS0315
https://www.nxtbook.com/naylor/NAPS/NAPG0015
https://www.nxtbook.com/naylor/NAPS/NAPS0215
https://www.nxtbook.com/naylor/NAPS/NAPS0115
https://www.nxtbook.com/naylor/NAPS/NAPS0614
https://www.nxtbook.com/naylor/NAPS/NAPS0514
https://www.nxtbook.com/naylor/NAPS/NAPS0414
https://www.nxtbook.com/naylor/NAPS/NAPS0314
https://www.nxtbook.com/naylor/NAPS/NAPS0214
https://www.nxtbook.com/naylor/NAPS/NAPS0114
https://www.nxtbook.com/naylor/NAPS/NAPS0613
https://www.nxtbook.com/naylor/NAPS/NAPS0513
https://www.nxtbook.com/naylor/NAPS/NAPS0413
https://www.nxtbook.com/naylor/NAPS/NAPS0313
https://www.nxtbook.com/naylor/NAPS/NAPG0013
https://www.nxtbook.com/naylor/NAPS/NAPS0213
https://www.nxtbook.com/nxtbooks/naylor/NAPS0113
https://www.nxtbook.com/nxtbooks/naylor/NAPS0612
https://www.nxtbook.com/nxtbooks/naylor/NAPS0512
https://www.nxtbook.com/nxtbooks/naylor/NAPS0412
https://www.nxtbook.com/nxtbooks/naylor/NAPS0312
https://www.nxtbook.com/nxtbooks/naylor/NAPS0212
https://www.nxtbook.com/nxtbooks/naylor/NAPS0112
https://www.nxtbook.com/nxtbooks/naylor/NAPS0611
https://www.nxtbook.com/nxtbooks/naylor/NAPS0511
https://www.nxtbook.com/nxtbooks/naylor/NAPS0411
https://www.nxtbook.com/nxtbooks/naylor/NAPS0311
https://www.nxtbook.com/nxtbooks/naylor/NAPS0211
https://www.nxtbook.com/nxtbooks/naylor/NAPS0111
https://www.nxtbook.com/nxtbooks/naylor/NAPS0610
https://www.nxtbook.com/nxtbooks/naylor/NAPS0510
https://www.nxtbook.com/nxtbooks/naylor/NAPS0410
https://www.nxtbook.com/nxtbooks/naylor/NAPS0310
https://www.nxtbook.com/nxtbooks/naylor/NAPS0210
https://www.nxtbook.com/nxtbooks/naylor/NAPS0110
https://www.nxtbook.com/nxtbooks/naylor/NAPS0609
https://www.nxtbook.com/nxtbooks/naylor/NAPS0509
https://www.nxtbook.com/nxtbooks/naylor/NAPS0409
https://www.nxtbook.com/nxtbooks/naylor/NAPS0309
https://www.nxtbook.com/nxtbooks/naylor/NAPS0209
https://www.nxtbook.com/nxtbooks/naylor/NAPS0109
https://www.nxtbook.com/nxtbooks/naylor/NAPS0608
https://www.nxtbook.com/nxtbooks/naylor/NAPS0508
https://www.nxtbook.com/nxtbooks/naylor/NAPS0408
https://www.nxtbook.com/nxtbooks/naylor/NAPS0308
https://www.nxtbook.com/nxtbooks/naylor/NAPS0208
https://www.nxtbook.com/nxtbooks/naylor/NAPS0108
https://www.nxtbook.com/nxtbooks/naylor/NAPS0607
https://www.nxtbook.com/nxtbooks/naylor/NAPS0907
https://www.nxtbook.com/nxtbooks/naylor/NAPS0407
https://www.nxtbook.com/nxtbooks/naylor/NAPS0507
https://www.nxtbookmedia.com