Constructor - March/April 2014 - (Page 43)
Forms on Phones
PRONTOFORMS BOOSTS PRODUCTIVITY, FACILITATES COMMUNICATION
BY DEBRA WOOD
PRONTOFORMS OFFERS COMMON AND CUSTOM FORMS for
contractors who can access them on mobile devices in the ﬁeld
and send information to leadership to improve management of
projects in real time.
"It allows us to show customers time and materials and daily
reports, what the conditions were like, and the details of people
and materials on-site," says Anne-Marie Kelley, controller of
Murray Brothers Construction in Leominster, Mass., a member
of AGC of Massachusetts. Those reports include photos of the
ProntoForms combines three components: the ability to work
in the field on various smartphones and tablet platforms; a Webmanagement portal, accessible by accounting or management
from a desktop computer; and connectivity to QuickBooks and
sophisticated databases, explains Mark Scott, vice president of
marketing for ProntoForms in Ontario, Canada.
From the portal, users can import and edit forms, and determine
which employees receive accesses to which forms. Time cards
and minor injury incident reports are universal, but specialty
contractors may need other forms, such as plumbers a proof of
delivery or plumbing inspection forms. All forms are customizable.
"The information is sent across a wireless network to the web
portal," Scott explains. "It is then sent to the accounting team
and/or other departments, as preferences are set."
The person in the field need not figure out who needs to
receive the forms.
At Murray Brothers, crews enter payroll and delivery data
and photos on their smartphones. The information is sent to a
supervisor and on to the accounting software system.
"It allows the guys to do it at the end of their day, from their
phone, which they always have with them," Kelley adds. "It's
easier to communicate with the main office."
Smartphones and tablets are permeating people's lives, Scott
says, yet the adoption for construction has lagged behind consumer use of devices for personal uses. However, now contractors
are catching up, he indicates, creating a boom in the app world.
ProntoForms allows contractors to send work orders to all of
its workers' smartphones or tablets. The work orders arrive in
the inbox with all details. The worker completes the form, adding information about materials consumed, time spent and other
data as required by the firm, perhaps taking photos or scanning
a barcode on the unit being installed, inspected or serviced.
The worker can determine if a needed part is in inventory or if
it needs ordering, and how much time it will take to replace the
broken part. If the part number is not available, the worker can
take a photo and circle digitally what part is needed.
"You can capture a lot of information and dynamic content,"
Scott says. "When people use our product, it becomes a crucial
part of how they run their business."
ProntoForms can improve response time and billing while
reducing the time it takes to process paperwork, Scott says. It
works on any carrier network and Android and Apple devices.
The company charges $19.95 per month per user. Customers
can get one month free with a year contract or four months free
with a two-year contract. There are no startup fees.
"Information is power for people today," Scott concludes.
"ProntoForms is a productivity boost and a great way to make
information available in the field and to get the information back
to the office without errors or delays."
800-535 Legget Drive
K2K 3B8 Canada
MA R C H / A P R I L 2 0 1 4 | www.constructormagazine.com 43
Table of Contents for the Digital Edition of Constructor - March/April 2014
Water Resources Development Act Addresses Critical Infrastructure Needs
Legislative and Regulatory News
Can-Do Attitude Meets a Job Well Done
The Mobile Gold Rush
Index to Advertisers
Constructor - March/April 2014