Constructor - May/June 2015 - (Page 43)
Just Say the Word
NOTEVAULT'S TRANSCRIPTION SERVICE IMPROVES DAILY REPORTS
By DeBRa WOOD
with profEssionally transcriBEd
daily reports from NoteVault, team mem-
bers can take action to keep projects on
"We use NoteVault on all of our projects," says Max Kuney, president of Max
J. Kuney Co. of Spokane, Washington,
a member of multiple AGC chapters.
"Construction projects are complicated.
You need to document what is occurring,
so you have a good record of the work
you did. Or if you have an issue, what the
solution is going to be."
Superintendents or foremen call in
reports from cellular phones as deliveries, inspections, questions and issues
occur and may take photos to attach to
the report, so the project manager receives
visual not just verbal information about the
concern. The real-time notes add detail
and credibility, lacking if reports are typed
up at the end of the day or even the next
day. NoteVault customers, and owners if
desired, receive the typed report the next
Field personnel use the NoteVault app
for iOS or Android to record reports. If they
do not have a smartphone, they call a
project-specific telephone number. They
may speak English or Spanish. NoteVault
will record the report even if cellular
service is not available. Users also can
tap out a message. Professional human
transcribers are available.
The reports capture any variations to
the schedule or scope as it happens and
places a time stamp. Managers also can see
the entries as they are posted for that job.
"These reports can be crucial when it
comes time to resolving issues that come
@Constr uctor Ma g
up now or later," says Peter Lasensky,
president and CEO of NoteVault of San
Diego, California. "It's important to provide enough detail, so someone else
unfamiliar with the project can read
the report and know what happened."
NoteVault stores the original audio
file, with a voiceprint, and an encrypted
text file for a decade in secure cloudbased servers. The software can integrate with other applications, so that
data can flow into the NoteVault daily
report platform for archiving.
Not only do specified managers
receive the report, NoteVault also alerts
people interested in certain key terms.
For instance, human resources might
receive an alert about overtime or a
safety director might receive any note that
mentions the word fall or injury.
"I can track identified hazards and
corrective actions taken as well as being
able to identify developing trends," says
Scott McElwain, assistant vice president
and safety director of Lyles Services Co.
in Fresno, California, a member of AGC of
California. "We find NoteVault to be helpful
and a good product."
NoteVault's Crowd Source Safety, a
special function, enables nonusers of
NoteVault to ring a number to report a violation. Additionally, if an incident occurs,
NoteVault's Alert Me feature will call the
designated list of people. And it sends the
person calling in the report text messages
listing all of the actions to take, such as
identify witnesses, conduct a drug test or
escort the worker to the clinic.
The new NoteVault Activities app captures labor, equipment and materials and
compiles this into the project daily report,
helping project managers to assesses
whether the project remains on schedule
or if a delay is occurring.
6305 Lusk Blvd.
San Diego, California 92121
Pricing depends on the number of users
and whether the company wants unlimited or as-needed human transcription. For
instance, a standard plan for 1 to 24 users
would cost $20 per month per user plus a
per-file transcription fee, while an unlimited human transcription plan begins at
$199 per month per user.
Ma y / J u n e 2 0 1 5 | www.constructormagazine.com 43
Table of Contents for the Digital Edition of Constructor - May/June 2015
2015 ALLIANT BUILD AMERICA AWARDS
THE MACHINERY OF CONSTRUCTION ECONOMICS
BUILDING OREGON’S WORKFORCE INFRASTRUCTURE
THE NORTHEAST WORKFORCE SHORTAGE REPORT
MEMBER AND CHAPTER NEWS
INDEX TO ADVERTISERS
Constructor - May/June 2015