Membership Matters - December 2017 - 14

COMPLIANCE
CORNER

Q
A

Requesting Patient Records

How quickly must a
dental office provide
diagnostic dental records
upon request, and who can
receive them?
While federal HIPAA law
requires a provider to
forward records to the
patient, or to any other designated
party of their choosing, within 60 days
of a written request, in Oregon, HIPAA
is superseded by a more stringent
Oregon Board of Dentistry rule:
Physical or digital records must be
provided within 14 calendar days of
receipt of a written request.

14 881049_Willamette.indd
Membership Matters
1

Records covered by this rule:
* Physical diagnostic records,
including silver emulsion
radiographs, physical models,
paper charting and chart notes.
* Digital diagnostic records,
including any patient diagnostic
image, study model, test result or
chart record in digital form.
An office should accept a request
for records in writing, dates of service,
and the designated party's name and
address for delivery. If a patient is
changing to a new dental provider,
the existing office should send all
records, not just the current year, and

in that case would not be required to
keep the originals. Requested records
should be of diagnostic quality either
in physical or digital form. The Oregon
Dental Practice Act also gives clear
guidelines as to what fees an office
can charge for copies.
For more information, see:
* The Dental Practice Act -
http://www.oregon.gov/dentistry/
docs/DPA_August_2014.pdf.
* HIPAA information on
health information access -
http://www.hhs.gov/hipaa/
for-professionals/privacy/
guidance/access/index.html.

Oregon Dental
Association
10/08/17 4:26 am


http://www.oregon.gov http://www.hhs.gov http://www.willamettedentalgroup.com

Table of Contents for the Digital Edition of Membership Matters - December 2017

From the Editor
New Members, Board Highlights
Events and Education
ODA Member Benefit of the Month: UPS
Compliance Corner: Requesting Patient Records
Advocacy in Action: Oregon Action for Dental Health — Listening and Learning
Through the Loupes: Peer Review Council Spotlight
Dr. Rickland Asai Sees Oregon as a National Leader
OHSU Considering Changes to Curriculum Based on Shifts in Dentistry
High School Programs Attract Next Generation of Oral Health Professionals
Airway Trumps Occlusion, Periodontics, Decay and Everything
Dental Foundation of Oregon: The Tooth Taxi Visits the Community Transitional School
Index of Advertisers
Membership Matters - December 2017 - intro
Membership Matters - December 2017 - cover1
Membership Matters - December 2017 - cover2
Membership Matters - December 2017 - 3
Membership Matters - December 2017 - 4
Membership Matters - December 2017 - From the Editor
Membership Matters - December 2017 - New Members, Board Highlights
Membership Matters - December 2017 - 7
Membership Matters - December 2017 - 8
Membership Matters - December 2017 - 9
Membership Matters - December 2017 - 10
Membership Matters - December 2017 - Events and Education
Membership Matters - December 2017 - 12
Membership Matters - December 2017 - ODA Member Benefit of the Month: UPS
Membership Matters - December 2017 - Compliance Corner: Requesting Patient Records
Membership Matters - December 2017 - Advocacy in Action: Oregon Action for Dental Health — Listening and Learning
Membership Matters - December 2017 - 16
Membership Matters - December 2017 - Through the Loupes: Peer Review Council Spotlight
Membership Matters - December 2017 - 18
Membership Matters - December 2017 - Dr. Rickland Asai Sees Oregon as a National Leader
Membership Matters - December 2017 - OHSU Considering Changes to Curriculum Based on Shifts in Dentistry
Membership Matters - December 2017 - 21
Membership Matters - December 2017 - 22
Membership Matters - December 2017 - High School Programs Attract Next Generation of Oral Health Professionals
Membership Matters - December 2017 - Airway Trumps Occlusion, Periodontics, Decay and Everything
Membership Matters - December 2017 - 25
Membership Matters - December 2017 - Dental Foundation of Oregon: The Tooth Taxi Visits the Community Transitional School
Membership Matters - December 2017 - 27
Membership Matters - December 2017 - 28
Membership Matters - December 2017 - 29
Membership Matters - December 2017 - Index of Advertisers
Membership Matters - December 2017 - cover3
Membership Matters - December 2017 - cover4
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