PMPI Engage - September/October 2016 - 13
Extremely Busy People
SO, WITH SO MANY RESPONSIBILITIES
COMING FROM SO MANY DIFFERENT
DIRECTIONS, TIME MANAGEMENT IS
ESSENTIAL. WHILE TIME MANAGEMENT
IS CHALLENGING IN GENERAL, TIME
MANAGEMENT FOR EXTREMELY
BUSY PEOPLE COMES WITH ITS
OWN SET OF CHALLENGES.
ARE busy people. With career and
personal goals stacked up high, and
an agenda a mile long, fitting in one
more responsibility can be a huge task.
People on the fast track to excellence
will often get crunched seven days a
week. Common place are calls from
clients, co-workers and associates to put
out fires. Additionally, communication
from a spouse, kids, friends or other
family members must become a priority
even when dealing with a filled work
schedule. Being self employed, I am
constantly talking to my friends and family
about the benefits of self employment.
You see, I get to pick which 18 hours
a day I work. Yes, I am busy, too.
So, with so many responsibilities
coming from so many different directions,
time management is essential. While time
management is challenging in general,
time management for extremely busy people
comes with its own set of challenges.
Here are six time management
techniques for extremely busy people:
Say "NO": While sometimes an easy
thing to say, often times saying the
word "No!" can be troublesome. A
friend, coworker or especially a family
member is hard to turn away. But in
order to stay on your path, learn to
embrace the word. Although it has
only two letters, getting the word out
of your mouth is difficult if you feel like
you are hurting someone's feelings or
are trying to be nice. Try this sentence.
"I appreciate you coming to me with this
project (issue, problem, situation, etc)
and I would really like to help, but now
is not a great time for my schedule. If
I get a chance to revisit it, I will."
Prioritize Your To-Do List: Before
you go to sleep or first thing when
your head is clear in the morning,
go through your schedule (I know
you keep a schedule) and prioritize
the list. Don't get into your day
without a clear roadmap of what
you will need to get done. It's little
victories like crossing off a to-do from
the list that will drive you harder
towards the finish line on your list.
Delegate: The most successful time
managers are those that learn how to
delegate properly. A great leadership
trait is understanding when to hold
onto a responsibility and when to
delegate it. You will never be able to
do it all on your own. The sooner you
realize this, the closer you will get to
effectively managing your time.
Don't Micromanage: Extremely busy
people are generally very successful
people. You will need to resist the urge
to manage all of the project details
you have going on in your life. Once a
project task is given to someone else,
do not circle back and micromanage
the project. Certainly, follow up to
verify the project is moving forward,
but do not live by the motto, "If it's
going to be done right, I've got to do it."
The Small Stuff: Extremely busy
people are their own worst critics.
Stop beating yourself up over the
small stuff. Sure, it's important that
the task gets completed properly and
professionally, but don't get caught
up in the minute details and never
second guess yourself about the small
stuff. Chances are great that you
completed the task with excellence.
Make a mental note, and next time
this type of task is to be tackled, you
will know what you need to do.
Refresh: Seriously, it's 1 a.m., do you
think you are quite as sharp as you
were at 11 a.m.? Take a break. There is
nothing more challenging than trying
to accomplish a task while burning
the late, late, late night oil. Your brain
needs to refresh and your body could
use a break as well. Did I mention the
importance of eating your meals at a
table and not from behind a steering
wheel? You know I am talking to you.
Every once in awhile, I accept that you
are too busy to slow down and eat at a
table, but not every day.
There will come a time in your
schedule when you will not be as busy.
Try your best to savor those moments
when they happen. Just because you
are not moving at a million miles an
hour does not mean you are lazy. There
is more to life than just arriving at your
destination; enjoy the journey. ■
Table of Contents for the Digital Edition of PMPI Engage - September/October 2016
15 Tips to Make Your Association Meetings Better!
Time Management Techniques for Extremely Busy People
Meetings Thought Leadership
The Road Warrior: Staying Healthy on the Road
What’s New in Fort Lauderdale
Welcome, New PMPI Members!
Members on the Move
Index of Advertisers
PMPI Engage - September/October 2016 - cover1
PMPI Engage - September/October 2016 - cover2
PMPI Engage - September/October 2016 - 3
PMPI Engage - September/October 2016 - 4
PMPI Engage - September/October 2016 - 5
PMPI Engage - September/October 2016 - 6
PMPI Engage - September/October 2016 - President’s Message
PMPI Engage - September/October 2016 - 8
PMPI Engage - September/October 2016 - 9
PMPI Engage - September/October 2016 - 15 Tips to Make Your Association Meetings Better!
PMPI Engage - September/October 2016 - 11
PMPI Engage - September/October 2016 - Time Management Techniques for Extremely Busy People
PMPI Engage - September/October 2016 - 13
PMPI Engage - September/October 2016 - 14
PMPI Engage - September/October 2016 - 15
PMPI Engage - September/October 2016 - Meetings Thought Leadership
PMPI Engage - September/October 2016 - 17
PMPI Engage - September/October 2016 - The Road Warrior: Staying Healthy on the Road
PMPI Engage - September/October 2016 - Volunteer Spotlight
PMPI Engage - September/October 2016 - What’s New in Fort Lauderdale
PMPI Engage - September/October 2016 - Welcome, New PMPI Members!
PMPI Engage - September/October 2016 - Index of Advertisers
PMPI Engage - September/October 2016 - cover3
PMPI Engage - September/October 2016 - cover4