Ear to the Ground - Fall 2015 - (Page 22)

FEATURE B Y L AW R E N C E A R C A N D, P. E N G , P R E S I D E N T, T 2 U T I L I T Y E N G I N E E R S I N C . A N D S T E V E M U R P H Y, C . E .T., P RO G R A M M A N A G E R C O R R I D O R C O N T RO L , R E G I O N A L M U N I C I PA L I T Y O F Y O R K Utility Coordination Comes to the Forefront in Canada U tility relocations typically present one of the largest potential risks to delivering major capital infrastructure projects on time and/or on budget within urbanized areas. Until 2015 there has been little in terms of a standardized process in place regarding the coordination of the utility impacts and the management of the effects of the utility relocations on a project. The Transportation Association of Canada to the rescue! The Transportation Association of Canada's (TAC) Public Utilities Management Sub-committee is about to publish a new document titled, "Guideline for the Coordination of Utility Relocations," which is a road map for the coordination of these utility relocations. The purpose of this guideline is to assist various Right-of-Way (ROW) owners and utility agencies in the development of new or enhancement of their current utility coordination processes. The guideline gives utilities a consistent process they can follow when working with any ROW owner across Canada. It allows ROW owners to learn from the best practices and procedures of different parties and to implement a process that will be readily accepted and adopted by utility agencies. The guideline has been in development since 2013 by the volunteers at TAC, which has representation from across Canada in both the municipal and utility sectors. The guideline has been through 22 numerous internal revisions, a public consultation process and is currently under final approval within TAC. It is expected to be published in spring 2016. The guideline has two major components: a detailed flow chart that highlights the various activities that should take place at different stages of a project, and a written guideline which delves into additional levels of detail regarding what and when tasks should be completed. There are some key fundamental principles that resonate throughout the guideline that enhance the overall utility coordination, communication and cooperation. Following are some of the principles: DEFINE ROLES AND RESPONSIBILITIES A strong team is vital to a successful project. To build a team it is important that all parties know their roles on the project and know their tasks. It is also important for the team members to know the responsibilities of other team members and how the team interacts. HAVE A FORMALIZED COORDINATION PROCESS It is important that all parties understand the process that will be followed for the project. The new guideline provides an excellent framework for road authorities, in consultation with utility agencies, to develop or update a utility relocation process using the best practices that have been compiled from Canadian and International experts. ASSIGN A UTILITY COORDINATOR TO YOUR PROJECT The role of Utility Coordinator must be formalized and made the norm on projects. With this formalization of the role specialists are being developed that will have a solid background and understanding of utility impacts, as well as the processes involved in coordination. COMPLETE SUBSURFACE UTILITY ENGINEERING (SUE) MAPPING AS PER AMERICAN SOCIETY OF CIVIL ENGINEERS (ASCE) 38-02 The foundation of any utility coordination effort is the ability to have accurate, reliable drawings that show the true location of the aerial and underground utilities within the project area. The ASCE 38-02 is a tried and effective standard to follow for creating accurate maps and its use is the benchmark for standard of care. CREATE RELIABLE AS-BUILT RECORDS An important and often overlooked aspect of the utility coordination process is the creation of accurate as-built records. The Canadian EAR TO THE GROUND

Table of Contents for the Digital Edition of Ear to the Ground - Fall 2015

President’s Message
What Is a Stickered Locate?
Green Industry Damages Greatly Reduced
How TSSA Handles Late Locates
The ORCGA 10th Annual Golf Tournament
Hydro One Programs and Initiatives
Bell Canada Leads Safety Effort
Utility Coordination Comes to the Forefront in Canada
2015 ORCGA Locate Rodeo
Index of Advertisers

Ear to the Ground - Fall 2015