February 2014 - Parks & Recreation - 73

Simple Preventive Maintenance
Leads to Sustainable Practices
By Ted Mattingly, CFM

A

t 5 a.m. on a cold winter
morning, your first-shift
maintenance
technician
calls, alerting you to the fact that
one of the dry pipe sprinkler pipes
froze and burst overnight, causing
hundreds of gallons of water to
pour into your facility lobby. Half
an hour later, you open the front
door of your facility to assess the
damage. With a sinking feeling in
your stomach, you think, " What
could I have done differently to
prevent this? I thought I had all my
bases covered! "
In today's economic environment, seasoned park maintenance
managers, supervisors and technicians are keenly aware of the need
for a strong, proactive preventive
maintenance (PM) program. PM
programs are in place to ensure
that our hard-fought-for park facilities, infrastructure and grounds
are properly monitored, maintained
and operational to support our mission of providing first-class recreational opportunities to the public.
PM programs can vary in scope and
complexity depending on the size
of the organization and of course
the budget factor; however, even a
basic program (when properly implemented and managed) focuses
your attention on four key areas
that provide opportunities to give
your organization a leg up in extending the useful life of equipment
and resources as well as promoting
sustainable practices in your operations and maintenance organization. These key areas are:

1. The annual facility audit/inventory/condition assessment process
2. Regular maintenance
3. Identifying and sustaining operating efficiencies
4. Data collection through CMMS/
maintenance management software (see www.parksandrecre
ation.org/2013/November/Inte
grating-Innovation to learn more)
Annual Facility Audit
The annual facility audit provides
critical details of asset/component
conditions and acts as a key planning tool for developing annual
maintenance work plans, budgets,
maintenance schedules and capital
replacement requirements. It forces

your team to touch, inspect and document existing conditions and deficiencies, which allows you to better
identify potential points of failure
and plan accordingly before critical
components fail and affect business
continuity. The audit also gives you
the opportunity to assign estimated
costs associated with repairs or replacement and can serve you well
in developing lifecycle cost analysis to justify component retrofit or
replacement. In addition, walking
around to identify asset conditions
forces you and your team to get out
and observe how your facilities are
functioning. The audit also serves as
a checklist, year after year, to document progress and effectiveness of
your maintenance program. For all

W W W. N R PA . O R G | F E B R UA R Y 2 0 1 4 |

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February 2014 - Parks & Recreation

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