November 2013 - Parks & Recreation - 67

Integrating GIS data with a CMMS has
helped Martin County, Florida, officials share
information about their parks, such as Jock
Leighton Park, shown here, with federal
officials and grant providers.

what's in it for them, whether it's
the ability to purchase more equipment, hire more people or do more
tasks, " affirms Phillips. " If your data
doesn't have integrity, you're making
decisions on erroneous information.
Garbage in, garbage out. "
Lynch credits Martin County's
Hansen CMMS with helping his department navigate through the U.S.
recession, cope with Florida property tax legislation that limited county funding for parks and navigate
the road to recovery. He lists recent
gains, such as freed staff hours, the
reacquisition of staff and the creation of new maintenance crews.
He compares the process to cleaning
the garage. " You realize you haven't
used some things in a long time, so you
do away with them. Now we can use
that additional staff time and money
to do things we weren't doing before. "
Streamlining
For the past two years, Roswell, Georgia's Recreation, Parks, Historic and
Cultural Affairs Department has been
using an online version of MainTrac
to help maintain its 32 parks and related facilities. Jeff Pruitt, administrator
of park services, says the linking of
MainTrac to the department's RecTrac system helps to create a streamlined work-order network between
recreation managers and maintenance
staff. And because orders can be
placed via the Internet, critical issues
can be addressed quickly.
" There was a DUI incident...
where a woman drove through a
barrier protecting a 10-foot walkway
along the road, " Pruitt says. " When
the police report came back, we generated a work order, and it went immediately to the appropriate person.
[That person] went down the next
morning and secured the barrier until

we can get the money from the person's insurance for repairs. "
Roswell is the first park agency in
greater Atlanta to purchase a propane-powered mower (see www.
parksandrecreation.org/2013/Au
gust/Propane-Mowers-Take-theField for more on this green maintenance trend), and MainTrac will be a
useful tool for staff as they track the
mower's usage and durability - and
consider future purchases.
" We've just scratched the surface, "
Pruitt adds.
Customization = Optimization
Some agencies are considering completely customized CMMS solutions
for their unique maintenance needs.
Estimating that an out-of-the-box
solution would cost approximately
$1 million over five years, Cleveland
Metroparks in Ohio instead commissioned a local software developer to
create a customized browser-based
solution costing just under $60,000.
To further streamline operations, the
department has plans to distribute
iPads to select staff for wireless work
orders. The tracking system launches
in January 2014.
" The most significant reason for
doing it that way is how we felt we'd
be able to integrate the system from a
staff-user perspective...how we would
need and be able to collect data and

generate the reports, " says Fleet
Manager Michael Wegas, noting the
change in department culture that
will take place.

Park and
Recreation
Maintenance
Management
School
The NRPA Maintenance Management School is a comprehensive professional development program designed to teach park, recreation and
conservation professionals how to
develop and manage a wide variety
of maintenance programs. Conducted by the Department of Parks, Recreation and Tourism Management
and Continuing and Professional
Education at North Carolina State
University in partnership with NRPA,
the two-year program is specifically
targeted toward park and recreation
personnel responsible for maintenance management and oversight.
The next set of course offerings will
be held from January 26 to 31, 2014,
at the beautiful Oglebay Resort and
Conference Center in Wheeling, West
Virginia. For more information, see
page 58 or visit www.nrpa.org/mms.

W W W. N R PA . O R G | N O V E M B E R 2 0 1 3 |

Parks & Recreation

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November 2013 - Parks & Recreation

Table of Contents for the Digital Edition of November 2013 - Parks & Recreation

November 2013 - Parks & Recreation - 1
November 2013 - Parks & Recreation - 2
November 2013 - Parks & Recreation - 3
November 2013 - Parks & Recreation - 4
November 2013 - Parks & Recreation - 5
November 2013 - Parks & Recreation - 6
November 2013 - Parks & Recreation - 7
November 2013 - Parks & Recreation - 8
November 2013 - Parks & Recreation - 9
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November 2013 - Parks & Recreation - 11
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November 2013 - Parks & Recreation - 18
November 2013 - Parks & Recreation - 19
November 2013 - Parks & Recreation - 20
November 2013 - Parks & Recreation - 21
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November 2013 - Parks & Recreation - 27
November 2013 - Parks & Recreation - 28
November 2013 - Parks & Recreation - 29
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