Talking Stick - May/June 2016 - 61

practices or initiatives has your campus
adopted recently?
Drew Jahr: Over the course of the
last several years, we have had two
consistent projects that have taken place
each summer. We are in the process
of replacing all of our residence hall
windows at nearly $2 million each
building. While I am not sure that we
have concrete data that we are saving any
money per se, they definitely look better
and completely change the look of our
residence halls.
Another project that we have been
working on is completely gutting out
our community restrooms and replacing
them with spa-like restrooms. The work
that we have been doing in our residence
halls continues to keep us competitive
with our neighboring institutions. Our
director continues to dedicate monies
each year to continued renovations.
Jen Skinner: At the University of
Toronto Scarborough, our population
is predominantly first-year students
living in townhouses or apartments
with full kitchens. Many have had very
little background with cooking and
will often leave food unattended on the
stovetop. In addition to this, we had a
large number of aging townhouses with
basic, unmonitored smoke detectors.
Our maintenance and residence life
teams would often notice the ringing of
smoke detectors throughout the day and
night, but with no way to find the exact
location, so they were unable to address
the issue. On several occasions, we had
small grease fires, which have damaged
cabinetry, appliances, walls, etc. There
was a growing concern within both the
facilities and residence life teams that a
small fire could quickly become a large
fire affecting many residents.
In 2013 we worked with Sonitrol

Security Systems Inc., campus safety,
and student housing and residence life
to install a monitored wireless smoke
and carbon monoxide detector system
throughout our townhouses. Wireless
detectors with battery back-up were
installed throughout the townhouses
(all floors), and alarm panels were
installed in each residence advisor
house. In conjunction with this initiative
we purchased FireStop Suppression
canisters as a first line of defense in
stopping stovetop fires. These canisters
were installed under traditional range
hoods and under over-the-range
microwaves.
Russell Wetli: I really dig those range
hood cans. I'll have to look more
into that for sure. Meanwhile, on our
campus we implemented a mobile
solution for our asset management last
fall. We started in our food equipment
maintenance department, since they run
like a central shop, and in our Purdue
Village - apartments for married and
graduate students - because they have
a large inventory warehouse. We are
using iPad Mini's to capture information
such as work order management and
completion and to perform inventory
cycle counts, and we are going to start
performing the backflow inspections
that are required per Indiana code.
Having the device makes capturing
data much easier and quicker which in
turn will allow us to use features such
as asset metering and condition-based
maintenance along with increased use
of material and labor tracking. It has the
added benefit of using the cameras to
capture problems in the field easily for
inspections plus having access to spare
part inventory lists and specifications
directly at the technician's fingertips.
This spring and summer we plan
on beginning to roll it out to our hall
maintenance staff as well.

Skinner: I'm encouraged to see other
schools moving to mobile solutions for
asset management. I am also in the
process of moving our work orders and
asset management to mobile solutions
as part of the StarRez Suite. This will
allow us to capture real-time data as we
close work orders and facilitate movein and move-out processes. Our staff
will also be able to see what inventory
is available to them in the field when
working on a repair and will no longer
have to run back to a work shop mid-job.
As we have a small number of staff,
we need to use our students to help us
capture true pictures of our assets. They
will be able to complete unit condition
forms on tablets and phones, which we
expect will increase their participation. I
would love to see this type of technology
campus wide.
Jahr: This summer we are transitioning
from a desktop maintenance
management system to a web-based
system. We use TMA Systems software.
Our hope is that we will be able to
maintain inventory control in real time
versus depending on staff to remember
which parts they used and how long it
took to complete a work order.
We hope to be able to have better
record keeping as well. Two things have
kept us from moving forward earlier:
one is the training of our end users
(many of them do not use a computer)
and the other is the possibility of losing
all our current data.
Talking Stick: What impact has this
initiative made? How receptive do you
usually find the campus to something
new?
Wetli: The staff initially were not very
receptive. They are usually not computer
savvy, but the interface on the mobile

MAY + JUNE 2016

61



Talking Stick - May/June 2016

Table of Contents for the Digital Edition of Talking Stick - May/June 2016

Talking Stick - May/June 2016
Contents
Vision
Just In
Calendar
Your ACUHO-I
Transitions
Facilities
Special Focus - Learning by Listening
Marketing and Communications
Foundational
Power On
Dishing Up Community
Conversations
First Takes
Around Student Affairs
New Members
Snapshot
Talking Stick - May/June 2016 - Intro
Talking Stick - May/June 2016 - BB1
Talking Stick - May/June 2016 - BB2
Talking Stick - May/June 2016 - Talking Stick - May/June 2016
Talking Stick - May/June 2016 - Cover2
Talking Stick - May/June 2016 - 1
Talking Stick - May/June 2016 - 2
Talking Stick - May/June 2016 - 3
Talking Stick - May/June 2016 - Contents
Talking Stick - May/June 2016 - 5
Talking Stick - May/June 2016 - 6
Talking Stick - May/June 2016 - 7
Talking Stick - May/June 2016 - Vision
Talking Stick - May/June 2016 - 9
Talking Stick - May/June 2016 - Just In
Talking Stick - May/June 2016 - 11
Talking Stick - May/June 2016 - 12
Talking Stick - May/June 2016 - BI1
Talking Stick - May/June 2016 - BI2
Talking Stick - May/June 2016 - 13
Talking Stick - May/June 2016 - 14
Talking Stick - May/June 2016 - 15
Talking Stick - May/June 2016 - 16
Talking Stick - May/June 2016 - 17
Talking Stick - May/June 2016 - Calendar
Talking Stick - May/June 2016 - 19
Talking Stick - May/June 2016 - Your ACUHO-I
Talking Stick - May/June 2016 - 21
Talking Stick - May/June 2016 - Transitions
Talking Stick - May/June 2016 - 23
Talking Stick - May/June 2016 - Facilities
Talking Stick - May/June 2016 - 25
Talking Stick - May/June 2016 - 26
Talking Stick - May/June 2016 - 27
Talking Stick - May/June 2016 - Special Focus - Learning by Listening
Talking Stick - May/June 2016 - 29
Talking Stick - May/June 2016 - 30
Talking Stick - May/June 2016 - 31
Talking Stick - May/June 2016 - Marketing and Communications
Talking Stick - May/June 2016 - 33
Talking Stick - May/June 2016 - 34
Talking Stick - May/June 2016 - 35
Talking Stick - May/June 2016 - Foundational
Talking Stick - May/June 2016 - 37
Talking Stick - May/June 2016 - 38
Talking Stick - May/June 2016 - 39
Talking Stick - May/June 2016 - Power On
Talking Stick - May/June 2016 - 41
Talking Stick - May/June 2016 - 42
Talking Stick - May/June 2016 - 43
Talking Stick - May/June 2016 - 44
Talking Stick - May/June 2016 - 45
Talking Stick - May/June 2016 - 46
Talking Stick - May/June 2016 - 47
Talking Stick - May/June 2016 - 48
Talking Stick - May/June 2016 - 49
Talking Stick - May/June 2016 - Dishing Up Community
Talking Stick - May/June 2016 - 51
Talking Stick - May/June 2016 - 52
Talking Stick - May/June 2016 - 53
Talking Stick - May/June 2016 - 54
Talking Stick - May/June 2016 - 55
Talking Stick - May/June 2016 - 56
Talking Stick - May/June 2016 - 57
Talking Stick - May/June 2016 - 58
Talking Stick - May/June 2016 - 59
Talking Stick - May/June 2016 - Conversations
Talking Stick - May/June 2016 - 61
Talking Stick - May/June 2016 - 62
Talking Stick - May/June 2016 - 63
Talking Stick - May/June 2016 - First Takes
Talking Stick - May/June 2016 - Around Student Affairs
Talking Stick - May/June 2016 - 66
Talking Stick - May/June 2016 - 67
Talking Stick - May/June 2016 - 68
Talking Stick - May/June 2016 - 69
Talking Stick - May/June 2016 - New Members
Talking Stick - May/June 2016 - 71
Talking Stick - May/June 2016 - Snapshot
Talking Stick - May/June 2016 - Cover3
Talking Stick - May/June 2016 - Cover4
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