10 APA's Top Payroll Questions & Answers for 2020 Old records (USCIS) Recordkeeping and Record Retention Q. USCIS disposes of E-Verify records that are more than 10 years old. Is an employer required to obtain a new Form I-9 for employees whose E-Verify record is destroyed? Are there other records that an employer must retain? What about employees that are required to provide revised employment verification documents with current dates for more than 10 years? A. The disposal is done annually in accordance with the National Archives and Records Administration retention and disposal schedule. When an employer has an E-Verify record that is part of the disposal, the employer does not need to obtain a new Form I-9 for an employee. Employers really need to keep an employee's Form I-9 on file for the duration of the employee's employment with the company and for the minimum required retention once that employee has terminated employment. The basic E-Verify guidelines require employers to record or print and file the E-Verify case verification number for each corresponding Form I-9. Employers should ensure that they are following that process. In addition, employers can also choose to retain a historic records report, which includes information related to all cases run through E-Verify by a company. It is a nice report to run at the end of each calendar year to ensure an employer has records for any E-Verify cases that may have been part of the disposal. Reverification of temporary work authorization is not completed in E-Verify for existing employees. Employers will just complete Section 3 of the Form I-9. Make sure to use the most current version of the Form I-9 for reverification purposes. 80