APA's Top Payroll Questions & Answers for 2020 - 88

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APA's Top Payroll Questions & Answers for 2020

Considerations for moving payroll processing
hardware in-house

Payroll Systems and Technology

Q.

After many years of having outside companies preparing our payroll,
we are considering bringing the entire operation in-house. Are there
advantages to this? What do we need to know to prepare for having
payroll processing equipment in our main office?

A.

There are advantages to having a payroll computer system on the
premises, including:
*	 Control. Your company controls the entire computer system
- hardware, software, and personnel (and with it, data
collection, storage, and processing).
*	 Convenient access. The computer can be located on your
company's premises.
*	 System security. Your company has control of, and is
responsible for, system physical security and can provide
appropriate data and physical security.
*	 Scheduling flexibility. Your company can determine the
schedule for processing the payroll and can allow extra
access time when special needs arise.
*	 Tailored applications. Your company can be more responsive
to unique software modifications and implement software
changes that directly meet your company's needs.
With respect to housing the computer hardware onsite, your
company needs to address several environmental and security
concerns that include:
*	 Need for climate-controlled rooms
*	 Prevention of damage from power surges or spikes
*	 Keeping dirt from the hardware
*	 Regulating humidity in the room where hardware is housed
There are significant advantages to having an in-house payroll
system, but also other costs and considerations for which your
company must plan. The Payroll Source®, §12.3-2 concisely
summarizes the pros and cons your company should consider.

88



https://bookshelf.americanpayroll.org/payroll_source/

APA's Top Payroll Questions & Answers for 2020

Table of Contents for the Digital Edition of APA's Top Payroll Questions & Answers for 2020

Table of Contents
APA's Top Payroll Questions & Answers for 2020 - Intro
APA's Top Payroll Questions & Answers for 2020 - Cover1
APA's Top Payroll Questions & Answers for 2020 - a
APA's Top Payroll Questions & Answers for 2020 - b
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APA's Top Payroll Questions & Answers for 2020 - Table of Contents
APA's Top Payroll Questions & Answers for 2020 - e
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