APMA News - April 2013 - (Page 18)
The Nuts and Bolts of Your House
he 2013 APMA House of Delegates (HOD) meeting
took place March 15–18 in Washington, DC. For a
full report on the meeting and its outcomes, watch
for your May issue of APMA News. In this month’s issue, we
give you a look at the inner workings of the HOD and explain
how this legislative and governing body is designed to represent the will of podiatrists nationwide.
The HOD is composed of certified delegates and alternates from each state component society. The number of delegates is determined by the number of members in good
standing in each component society (one delegate for every
100 members in good standing or fraction thereof). Each
state may have an unlimited number of alternates.
States elect delegates based on their own processes and
procedures. Each delegate has one vote. Some states require their entire delegation to vote the same way on a
given resolution, while others allow delegates to cast differing votes.
Delegates and alternates serve a term of one year, extending from one regular meeting of the HOD to the next. In the
event that a special meeting of the HOD is called prior to the
next regular meeting, the credentialed delegates of the previous year’s HOD would serve as the official voting body for the
Preparations for the content of the HOD begin long before
the meeting itself. APMA solicits bylaws propositions and
proposed changes to bylaws, as well as proposed changes to
the Code of Ethics, almost immediately after the close of the
current HOD because they must be submitted by the first day
of the fifth month prior to the regular meeting of the HOD.
After the submission deadline, the Bylaws and Procedures
Committee reviews all submitted changes to the bylaws to
ensure they are in order prior to publication. The propositions are then published on the website at least 60 days prior
to the start of the meeting.
Members also may seek modifications to APMA’s governing policies through proposed modifications to the Administrative Procedures, the companion document to the bylaws.
These changes are submitted in the form of a resolution and
must be received at least 45 days prior to the start of the
HOD regular meeting. Other types of resolutions have staggered submission deadlines depending on their projected financial impact. Any member, component society or association, the Board of Trustees, the Council on Podiatric Medical
Education, or an official committee of APMA may submit a
resolution to be considered by the HOD.
There are two types of resolutions: policy-related or directives-oriented. Policy-related resolutions ask the HOD to
ratify a position statement or philosophy proposed by the
sponsor. A directive-oriented resolution calls for a specific
assignment or activity to be carried out.
18 APMA News April 2013
Resolutions Review Process
As resolutions are received, the Resolutions Review Subcommittee begins to review them to ensure they are made
available to the membership as soon as possible. The purpose of the subcommittee is to ensure that the sponsor has
prepared the resolution correctly in order to avoid having
the resolution ruled out of order; to ensure proper format; to
ensure sufficient background and supporting materials and
appropriate financial impact statements; to coordinate the
consolidation of similar resolutions; and to ensure the resolution’s intent is clearly defined and understandable. Years
ago, prior to the establishment of this review procedure, the
HOD considered many, many resolutions that were not in
order as submitted and first had to consider the resolution’s
structure before debating its merits. The process was timeconsuming and laborious. The subcommittee greatly facilitates the processing of resolutions and allows the Resolutions
Committee and the HOD to focus its attention on the intent
of each resolution.
All information being brought before the HOD is made
available via the APMA website (www.apma.org/hod) as
soon as possible. Usually, information is available on the site
well before it is mailed out to meeting attendees.
The day before the HOD meeting begins, the Resolutions
Committee convenes to review all resolutions. The Resolutions Committee may transmit a resolution to the HOD with
any of the following recommendations: do pass, do not pass,
withdrawal, out of order, or no recommendation. The committee is authorized to request that sponsors redraft resolutions that are deemed unclear. Ultimately, the committee
seeks to bring clearly articulated resolutions before the HOD.
Not only does this review process facilitate the work of the
HOD, but it also ensures the language adopted by the HOD
can be clearly interpreted in perpetuity. Resolutions adopted
by the HOD are maintained in a document called the Resolutions Policy Manual. To ensure this document’s continued
relevance, resolutions adopted 10 years previously are reviewed to determine the need for continued retention. The
Resolutions Policy Manual is available on the website under
House of Delegates and Legislative Conference.
At the Meeting
The HOD meets for two full-day sessions. In certain circumstances, a reserve session of the HOD is needed to complete the business before it. Such a need is determined during
the first day’s session, as the reserve session would be held
that evening. Once the HOD is called into session, the decision-making process begins. Guest speakers and committee
chairs offer reports interspersed with the work of the HOD.
These reports are intended to educate the delegates with relevant and timely information not only critical to their understanding of what the association is doing for them, but also to
facilitate the process of debating resolutions. Awards recognizing national-level accomplishments are presented during
the HOD, lending prestige to each award. APMA awards pre-
Table of Contents for the Digital Edition of APMA News - April 2013
APMA News - April 2013
Beat Bunion Blues: APMA’s Spring PR Campaign
Matthew G. Garoufalis, DPM: Presidential Inaugural Speech to the APMA House of Delegates
Nuts and Bolts of the House of Delegates and Resoultions Outcomes
State Advocacy in Focus: Building Relationships
Medicare Advantage: Answering Questions about Coverage
2012 Podiatric Practice Survey: Corporation Type
Podiatric Medical Assistants’ Program at The National Promotes Team Learning
Annual Scientifi c Meeting Registration Forms
Annual Scientifi c Meeting Sponsors
Team APMA 5K Run/Walk
Seeking Award Nominations
Federal Advocacy Forum
APMAPAC Chair Report
Inside APMA’s Social Media
On the Road with APMA
Small Business 101
Worthy of Note
Classifi ed Advertising
Dates to Remember
APMA News - April 2013