ASHA Convention Program & Exhibit Guide - 56

Overflow Rooms
We understand how important it is for you to
attend the sessions of your choice.
The ASHA Convention is a large event, and, typically, more than 50 sessions are presented during each
time block throughout each day. Extensive planning goes into scheduling, and the Convention Program
Committee strives to assign appropriately sized rooms for all sessions.
Factors such as the popularity of a presenter or topic, the history of session attendance
in past years, other concurrent sessions on similar topics, as well as schedule
restrictions of the presenter are all taken into consideration when sessions are
scheduled. These factors, however, are not always predictable or capacity
constraints of the facility may limit the best room assignment and, as a result,
overcrowding occasionally occurs.
ASHA staff and student volunteers monitor room capacities carefully. ASHA
is obligated to abide by the guidelines established by the Fire Marshal in
Orlando, and overcrowded rooms may create unsafe environments. If a
session reaches capacity, attendees should follow the instructions provided
by ASHA staff, Convention Center staff, student volunteers, or Security staff.
Attendees may be instructed not to stand against the walls or block the aisles
or doors, or they may not be allowed to enter the room if it overflows.

Networked Session Rooms
Session rooms are networked to allow Speaker Ready Room technicians the ability to
transmit sessions from rooms that have reached capacity to overflow rooms. If you arrive
at a session that is already full, you may be directed to the nearest overflow space where you can view
the slides and hear the audio in real time. In some larger common-area overflow spaces, earbuds or
headsets attached to a receiver will be provided so that you may listen to the presentation audio as the
slides are shown on the screen.
Please comply with the ASHA staff and student volunteers when they direct you to the best option for an
overflowing session.
See page 26 for floor plans that indicate the locations of the various overflow rooms in the Convention
Center. Look for the monitor screens throughout the convention center displaying currently overflowed
sessions and their locations, or check the mobile app for locations.

HELP US MANAGE ROOM CAPACITY!
Following these steps can help us avoid overflow situations in session rooms.

* Arrive at sessions early to secure your seat whenever possible.
* Don't save seats for late arrivals. Saving a seat for a colleague for a couple of
minutes is acceptable, but if a room is filling, be considerate of your peers,
and allow someone else to take the seat.

* Don't use seats for bags and other personal items. Keep them on the floor in
front of you or in your lap.

* You may be asked to raise your hand if you're next to an open seat so that any
standing attendees may be directed to it.

* Be courteous and respectful to student volunteers and staff when you are
directed elsewhere. Their job is to help enforce the safety requirements
established by the Fire Marshal.

56 * 2019 ASHA CONVENTION PROGRAM AND EXHIBIT GUIDE

ASHA Convention Program & Exhibit Guide

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