The Bottom Line - Fall 2020 - 7

OFFICE OF BUDGET AND PLANNING
HOW WE ARE SUCCEEDING

Managing budget transactions

A

fter a few weeks of situational telework,
performing budget transactions became
routine.  Along with IT communication tools
like MicrosoftTeams, OBP staff utilized
pre-existing IT solution to continue to work
efficiently and provide effective quality customer service. As one example, prior to situational telework, OBP had implemented an
automated system using JIRA for processing
reprogrammings. Analysts and managers can
use JIRA from individual cell phones or computers to review reprogrammings while away
from the office. Through use of this software,
all reprogrammings were processed via an
automated database that uses an electronic
approval/signature. With that solution in
hand, budget execution work continued with
no disruptions. OBP also developed coding
to ensure we could quickly make available,
and be able to track, all dollars received as
part of the various federal coronavirus relief
packages, using Teams, maintaining continuous communication with the Mayor's budget
office, and coordinating effectively with the
Office of Financial Operations and Systems
and agency finance staff. OBP is well positioned to continue to effectively perform its
duties during the pandemic.

Maintaining employee morale

O

ne of our challenges during situational
telework was maintaining employee

morale during a pandemic. Using Teams,
managers held daily virtual face-to-face
interaction with their staff members. Many
of these meetings were scheduled as a way
of monitoring the progress of work and to
provide instructions about the project or
tasks for the day, but they are also used as
a way of gauging the morale of staff members. Often, these meetings included talking
about how social distancing and situational
telework have affected one another. In many
cases, these meetings give the entire staff
an opportunity to ensure that the in-person bond once shared, remains intact.
Continuous communication with our staff
remains a high priority.

Looking ahead

A

s OBP continues to press forward with
serving the residents of the District,
the team remains committed to continuous
improvement and staff development. OBP
promotes open dialogue, professional development, and positive relationships by hosting bi-weekly staff meetings, weekly team
meetings, and Sunshine Club (social) activities, as well as by ensuring that all staff continue to take advantage of the OCFO training
offerings on CFOLearn. There's no doubt
that the weeks and months ahead could
present more challenges, but OBP is committed to ensuring that our team will be able
to overcome them. *
FALL 2020 | 7



The Bottom Line - Fall 2020

Table of Contents for the Digital Edition of The Bottom Line - Fall 2020

IN THIS ISSUE
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