CHC Planning Guide - 2019 - 35

Fundamentals
HIPAA
Compliance with HIPAA includes workspaces and systems that do not easily permit the disclosure of protected
health information. Open operatories are acceptable even though a patient may on occasion hear something
about another patient's treatment. However if you must discuss sensitive medical information, you will need a
confidential space to do so. Modern software systems allow for more ready compliance by limiting access and
establishing increased security. As we mentioned earlier, chart/record rooms need to be secured. In addition,
offices where records are used for administrative functions should not readily allow unauthorized access.

Security
Making a workplace safe is important. Your design can facilitate improved security and response in
emergencies. Examples of good security planning would be such things as a locking door with a buzzer or
code between the waiting room and the clinical area, and a back exit from the clinic for emergencies. Other
possibilities include:
* Private access to the clinic for staff members
* Places for employees to secure personal items
* The implementation of a communication system to inform staff of patient readiness, which may also be
used for emergencies or coded responses
* Building security with key codes at employee entrances
* Locked storage with authorized access
* Medication storage with a secure cupboard for all medications and a double-lock for controlled substances
* Adequate building and parking lot lighting
* Strategically placed barriers and coded access doors for different parts of the clinic
* The challenge when addressing security is to keep the office welcoming and non-intimidating to patients
and guests

JCAHO
Compliance to standards is an essential factor in obtaining the honor of JCAHO accreditation
(www.jointcommission.org or www.jcrinc.org). Your office design and equipment choices can enhance your
ability to attain this honor.

Additional Resources
Other resources include the American Dental Association (www.ada.org), and the national Library of Medicine
and the National Institutes of Health (www.ncbi.nlm.nih.gov).

www.henryschein.com/sm

35


http://www.jointcommission.org http://www.jcrinc.org http://www.ada.org http://www.ncbi.nlm.nih.gov http://www.henryschein.com/sm

CHC Planning Guide - 2019

Table of Contents for the Digital Edition of CHC Planning Guide - 2019

Table of Contents
CHC Planning Guide - 2019 - Cover1
CHC Planning Guide - 2019 - Cover2
CHC Planning Guide - 2019 - 3
CHC Planning Guide - 2019 - 4
CHC Planning Guide - 2019 - 5
CHC Planning Guide - 2019 - 6
CHC Planning Guide - 2019 - Table of Contents
CHC Planning Guide - 2019 - 8
CHC Planning Guide - 2019 - 9
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CHC Planning Guide - 2019 - Cover3
CHC Planning Guide - 2019 - Cover4
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