The Ontario Broker - Volume 23, Issue 3 - 34

COLUMNS
It's Time to Forget Multitasking
Y
ou're sitting at your desk answering emails, answering phone
calls, working on a report and eating a snack to keep yourself
motivated. While you're juggling multiple tasks and getting
things done, you may not be boosting your productivity.
Many of us have fallen into this trap-believing that multitasking is
the key to accomplishing more in less time. But here's the truth: multitasking
is a myth. Our brains are simply not wired to handle multiple
tasks effectively. In fact, it may even be hurting your productivity.
Recent studies have found that attempting to simultaneously handle
multiple tasks causes our brains to switch focus rapidly, often resulting in
decreased performance and a decline in the quality of our work.
So how can we break free from its grip and improve our productivity?
We can single-task, where we focus our attention on one task rather than
becoming drawn into another project or conversation. Let's explore a
couple of strategies.
Start with the Hardest First
One approach is to tackle the most challenging task on your to-do
list right from the start. This method, aptly named hard mode, involves
pushing through your resistance and completing the most daunting
task. By conquering the most difficult hurdle, you set a positive tone for
the rest of your day. Once the hardest part is behind you, other tasks feel
comparatively easier, and you'll gain momentum as you move forward.
Begin with the Easiest First
Alternatively, you can start with the easiest task on your list. By focusing
on something you know you can complete quickly, you build confidence
and generate momentum. This small win propels you forward and gets
rid of that overwhelming feeling when you
look at your to do list. The key is to leverage
these initial successes to fuel your motivation
and gradually tackle more challenging tasks.
Get Rid of Distractions
If you're in the middle of a task and hear
the distinct ding of an email coming in or see
the subject line pop-up on your screen, you're
immediately distracted from the task at hand.
By the time you read the email, respond and
get back to that task, you've wasted valuable
minutes and have to allow your brain to
switch back into work mode. By turning off
notifications, you can focus on completing a
task and check your messages between projects.
You can also set your phone aside, close any
unnecessary tabs and close your office door.
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The Ontario Broker
Take Regular Breaks
The Pomodoro technique recommends working on one task for 25
minutes and then taking a five-minute break. Breaking your time down
this way makes it more likely you'll be able to focus on one task at a time
throughout the day.
Keep Going
Completing one task, big or small, sets the stage for the next. Embrace
the energy of your momentum and maintain a steady flow of progress.
It's a stark contrast to the fragmented efforts that come with multitasking,
where each task receives a fraction of your attention and leaves you
feeling drained.
By eliminating distractions and honing in on one objective, you'll find
yourself completing tasks more efficiently. And then, achieving better results.
Our brains are simply not wired to
handle multiple tasks effectively.
The Ontario Broker - Volume 23, Issue 3

Table of Contents for the Digital Edition of The Ontario Broker - Volume 23, Issue 3
