Chapter 1. Business Entities Corporation Name Changes - when it is an amendment If a company is simply changing their business name, a new EIN is not required and the transaction is processed as an amendment. The required documents include: * Registration and Title Application form with insurance stamp for each vehicle * Proof of EIN - 147C Letter from the IRS less than 2 years old * Articles of Amendment issued by the Secretary of the Commonwealth (SOC) * $25 fee for each registration amendment * $25 fee for each title amendment Note: The customer should not be turned away if they do not have the Articles of Amendment. Instead, the clerk must verify that the Secretary of the Commonwealth website has been updated with the new name. If a new EIN has been issued, this indicates a change in ownership and should be treated as a new vehicle Title and Registration Transaction. Proof of EIN for a Corporation (Applies to both Foreign and Domestic Corporations) Commonly accepted proof of EIN documents include: * Form 147C * Notice of New Employer Identification Number Assigned - Form 5372\ * CP 575 notice (issued by the IRS). This is a letter sent to customers to confirm issuance of an EIN number * Federal Tax Deposit Coupon - Form 8109 * Any other IRS form or letter that has the customer's information printed by the IRS, not by the customer, and that includes company name, address, and EIN number * Certificate of exemption - Form ST-2 (issued by DOR) A corporation will usually be listed on an IRS document as follows: Smith Landscaping, Inc. 123 Main Street Boston, MA 02155 11/19