Registry Procedures Manual - 9.56

Chapter 9. Used Vehicle Records (UVR)
Entering Information on the Used Vehicle Record
There are three (3) sections that must be completed in every Used Vehicle Record.
1. Motor Vehicle/Part Identification & History. This section required the proper identification
and description of the vehicle (or major part or vehicle component) including the title number
and state where issued. If it is a " salvage title " , the appropriate " brand " must also be
disclosed. A dealer should have the title of each vehicle on the lot available for inspection. If
for some reason a particular title selected for review by an inspecting officer is not available,
the dealer needs to be able to explain why the title is not available and provide original invoice
documents to the inspecting authority showing the dealer's purchase of the vehicle. Any
discrepancy in the Vehicle Identification Number (VIN) or the odometer reading must be
indicated. If a vehicle held on " consignment " (see " Acquisition Section " ) is currently registered,
the vehicle's registration number must be entered.

2. Acquisition of Motor Vehicle/Part. Entries must be make in this section that disclose the
identity of the person or business from which the dealer obtained the vehicle or part (the
source), the date of that acquisition and the odometer reading of the vehicle when acquired.
The dealer must indicate if the vehicle was purchased or traded-in and , if the dealer did not
purchase the vehicle personally, he must identify the name of the employee or agent who
purchased it for him. If the source of the vehicle (the seller) indicated whom he had obtained
the vehicle or part from, the dealer must also enter that information in the UVRB. For example,
if Ace Auto in Boston acquires a vehicle from King Auto Sales in Worcester, and King says he
acquired the vehicle from Queens Auto Sales in Springfield, Ace is required to make the
following enter where required:
" The source of the motor vehicle or part [King] indicated it was obtained from: Queens Auto
Sales, Springfield MA.
A Note About Consignment Sales A dealer must indicate in the UVR if a vehicle is held on
Consignment. The legal right of a dealer to engage in consignment is limited. RMV
regulations at 540 CMR 18.02 (2)(a) 6 prohibit a licensed motor vehicle dealer who has been
issued a " Dealer " General Registration and Plate by the Registrar from offering vehicles for
sale anywhere other than the licensed premises of the dealer (except for sales at recognized
automobile auction facilities or at combined-dealer special sale events). Therefore, a dealer
who has been issued " Dealer Plates " may not display other dealer's vehicles on his
own lot or display his own vehicles on other dealer's lots. However, a licensed Class 1 or
Class 2 dealer who has been issued a Dealer Plate by the Registrar may display a vehicle for
sale on the dealer's own lot that is owned by a private party and held for consignment, but the

Registry Procedures Manual

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