Condo Media - January 2021 - 18

Out of Pocket

3

FOLLOW-UP
MEETINGS

It is important that the consultant be willing to discuss the findings of
the study with the directors, building subcommittee, and unit owners.
This is especially important if the study includes an evaluation of
upgrades and improvements. Ideally, there will have been ongoing
communication with the directors (building subcommittee)
throughout the study process. A meeting with the unit owners
will be a logical extension of that process. The following is language
to be used in an RFP for that purpose:

Ò

The consultant is expected to attend at least one meeting
to which all of the unit owners are invited. This will occur
after submittal and acceptance of the final report. The
consultant will be expected to provide an overview of their
findings and to respond to questions from the unit owners.

4

REPORT
FORMAT

Effective communication means
effective distribution of information.
The consultant's report should be
well organized and well written.
Since most state laws require that
the reserve fund study be made
available for all owners, clear
graphics, photos, and tables are
recommended. Further, the report
should be compatible with electronic distribution. Be sure to call
this out in the RFP:

Ò

The consultant will provide
final report in electronic
format. This will include
photographs highlighting
areas of concern
and/or special
interest.

18

CONDOMEDIA January 2021

5

REVIEW
DRAFT REPORT

For the association, directors, and building subcommittee to be comfortable
with the work of the consultant, it is important that there be interaction
throughout the process.
Generally, we recommend
that the consultants meet with
the directors/building subcommittee
regularly throughout the process
of developing the study and submit
a draft report for review and comment by the directors/building
subcommittee. The RFP should
include the following language:

Ò

The consultant will provide a
draft report in electronic format
for review by the board (building
subcommittee). The board (building
subcommittee) will provide comments
within two weeks of receipt of the
draft report. Following that, the
consultant will provide a final report.



Condo Media - January 2021

Table of Contents for the Digital Edition of Condo Media - January 2021

Contents
Condo Media - January 2021 - Cover1
Condo Media - January 2021 - Cover2
Condo Media - January 2021 - Contents
Condo Media - January 2021 - 2
Condo Media - January 2021 - 3
Condo Media - January 2021 - 4
Condo Media - January 2021 - 5
Condo Media - January 2021 - 6
Condo Media - January 2021 - 7
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Condo Media - January 2021 - 48
Condo Media - January 2021 - Cover3
Condo Media - January 2021 - Cover4
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