International Educator - July/August 2018 - 51

ways to gain a person's consent before gathering personal information, and have a plan in place to protect it.
"There's no one-size-fits-all [solution] when it comes to
implementation or developing a plan," says Joann Ng Hartmann,
NAFSA's senior director of IEM-ISS Services. "The plan would
be very specific to each institution, taking into consideration how
and where data are collected, how data are stored, who handles
that data, and who has access. Each institution needs to be assessing those things and developing a compliance plan."
Train staff on compliance rules. When an institution's international recruiters visit countries in the European Union, are they
University. "Whether your institution is completely subject to the
fully aware of the GDPR and how they should be collecting data
terms of GDPR or not, it's a wonderful endeavor to make sure
from prospective students? That's just one potential scenario.
you're complying with some of those underlying principles."
Think about the different ways staff gather data. Do they
Develop a flexible privacy policy. When generating stratunderstand the requirements-particularly for gaining informed,
egies to comply with GDPR, it is a good idea to craft a broader
written consent from the data subject?
privacy policy that could apply to other regions throughout
International offices on campus may also have spreadsheets
the world.
with information about international students or scholars stored
"You don't want to just have policies that comply with GDPR,"
on individual computers. Know where data are kept on campus
says UMBC's Di Maria. "You want something that's agile, that can
and make sure that anyone with access to that information underwork if another country or another region of the world develops
stands GDPR compliance rules.
privacy policies."
Know the practices of third-party partners. Colleges and
universities work with outside vendors in a variety of ways, includ- Compliance Across the University
ing purchasing data for lists of prospective students, conducting
The GDPR impacts the entire university, not just the international
credential evaluations, and managing study abroad programs.
office or the information technology division. Administrators
Institutions are still responsible for the data that are exchanged,
across campus should come together for conversations about the
so be sure to work only with vendors who take
best ways to comply with foreign regulations,
GDPR compliance seriously. The International
and international educators should have a seat at
RESOURCES
Association of Privacy Professionals (IAPP)
that table.
shares a good checklist for managing risks when
"On some campuses, this may be the first
GDPR portal
bit.ly/IE-GDPR
working with a third-party vendor. (Read more at
time certain administrators have come together
bit.ly/IAPPlist.)
to talk about global operations," Di Maria says. "It
NAFSA white paper
nafsa.org/gdpr
Review data retention practices. Develop
is my hope that international educators are able
GDPR penalties
retention guidelines for what information needs
to leverage these discussions to not only address
bit.ly/IE-GDPRpenalty
to be retained and what can be erased after a
the issues raised by GDPR, but also to advance
American Association of
certain period of time. Create a framework for
internationalization by helping colleagues to
Collegiate Registrars and
disposing data that are no longer needed. This
understand the importance of engaging within
Admissions Officers GDPR
can help minimize the risk of a data breach.
the international dimensions of their own profesinitiative
"One of the key underlying principles of
sional domains." n
bit.ly/IE-AACRAO-GDPR
GDPR is not to keep information forever," says
EducauseReview's GDPR FAQs
KAREN DOSS BOWMAN is a freelance writer based in
Jason Baumgartner, director of international
bit.ly/IE-GDPR-FAQ
Bridgewater, Virginia.
systems and informational services at Indiana
J U L + AU G . 2018 INTERNATIONAL EDUCATOR

SHUTTERSTOCK / IVAN MARK

SHUTTERSTOCK/ LITTLENY STOCK

Though the GDPR
is a European
Union regulation,
non-EU companies
and institutions are
also responsible
for compliance.

51  


http://www.bit.ly/IE-GDPR http://www.bit.ly/IAPPlist http://www.nafsa.org/gdpr http://www.bit.ly/IE-GDPRpenalty http://www.bit.ly/IE-AACRAO-GDPR http://www.bit.ly/IE-GDPR-FAQ

Table of Contents for the Digital Edition of International Educator - July/August 2018

From the Desk of
In Brief
Global Spotlight: Brazil
Quick Questions
Feature: A Shock to the System
Feature: Something Old, Something New
Feature: Building on Strengths
Feature: Weathering the Storm
Education Abroad
International Student Affairs
International Enrollment
International Education Leadership
Forum
In Focus
International Educator - July/August 2018 - Cover1
International Educator - July/August 2018 - Cover2
International Educator - July/August 2018 - GF1
International Educator - July/August 2018 - GF2
International Educator - July/August 2018 - GF3
International Educator - July/August 2018 - 2
International Educator - July/August 2018 - 3
International Educator - July/August 2018 - 4
International Educator - July/August 2018 - 5
International Educator - July/August 2018 - 6
International Educator - July/August 2018 - 7
International Educator - July/August 2018 - From the Desk of
International Educator - July/August 2018 - In Brief
International Educator - July/August 2018 - 10
International Educator - July/August 2018 - 11
International Educator - July/August 2018 - 12
International Educator - July/August 2018 - 13
International Educator - July/August 2018 - 14
International Educator - July/August 2018 - Global Spotlight: Brazil
International Educator - July/August 2018 - Quick Questions
International Educator - July/August 2018 - 17
International Educator - July/August 2018 - Feature: A Shock to the System
International Educator - July/August 2018 - 19
International Educator - July/August 2018 - 20
International Educator - July/August 2018 - 21
International Educator - July/August 2018 - 22
International Educator - July/August 2018 - 23
International Educator - July/August 2018 - Feature: Something Old, Something New
International Educator - July/August 2018 - 25
International Educator - July/August 2018 - 26
International Educator - July/August 2018 - 27
International Educator - July/August 2018 - 28
International Educator - July/August 2018 - 29
International Educator - July/August 2018 - 30
International Educator - July/August 2018 - 31
International Educator - July/August 2018 - Feature: Building on Strengths
International Educator - July/August 2018 - 33
International Educator - July/August 2018 - 34
International Educator - July/August 2018 - 35
International Educator - July/August 2018 - 36
International Educator - July/August 2018 - 37
International Educator - July/August 2018 - Feature: Weathering the Storm
International Educator - July/August 2018 - 39
International Educator - July/August 2018 - 40
International Educator - July/August 2018 - 41
International Educator - July/August 2018 - 42
International Educator - July/August 2018 - 43
International Educator - July/August 2018 - Education Abroad
International Educator - July/August 2018 - 45
International Educator - July/August 2018 - 46
International Educator - July/August 2018 - 47
International Educator - July/August 2018 - International Student Affairs
International Educator - July/August 2018 - 49
International Educator - July/August 2018 - International Enrollment
International Educator - July/August 2018 - 51
International Educator - July/August 2018 - International Education Leadership
International Educator - July/August 2018 - 53
International Educator - July/August 2018 - Forum
International Educator - July/August 2018 - 55
International Educator - July/August 2018 - In Focus
International Educator - July/August 2018 - Cover3
International Educator - July/August 2018 - Cover4
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