Potomac Memo - September/October 2010 - (Page 16)

new & noteworthy PMPI Unveils Grab & Go Lunch Series The PMPI Learning Experiences Committee recently unveiled the newest addition to its continuing education arsenal by introducing its members to the first ever Grab & Go Lunch Series, which was hosted at the offices of Destination DC on July 22, 2010, from 12p.m. – 1p.m. Grab & Go’s are one-hour complimentary educational sessions specially designed for PMPI members who want to acquire useable up-to-date information in an informal and intimate setting, but who do not have the time or money to be out of the office for hours at a time. Each Grab & Go session highlights a pre-determined topic that engages members in intellectual conversation on current issues, hot topics and exciting ideas affecting and influencing today’s meeting industry. Contribution is the key to the success of the session, so participants are encouraged to ask questions, share stories and ideally absorb the information so they can share it with their colleagues back at the office. To kick-off the inaugural session, planners gathered in the Destination DC Boardroom to discuss the benefits of working with Convention and Visitor’s Bureaus (CVBs). Participants were treated to a panel of seasoned CVB representatives who addressed common misconceptions of working with CVBs and how planners can save valuable time and money by allowing CVBs to become an extension of their support team. For those planners who were unable to attend this complimentary session, the PMPI Learning Experiences Committee highlighted additional information that proved to be informative takeaways from the session: by Shannon Greco, ARAMARK Co-Chair, PMPI Learning Experiences Committee Members gather to discuss the benefits of working with CVBs at PMPI’s inaugural Grab & Go • When planning meetings in a specific destination, contact the CVB first. If involved from the beginning, CVBs can apply all the benefits and services since they generated the lead. If a planner has a relationship with a global sales office or national account, it is recommended that the CVB be copied when sending the RFP. This keeps the CVB in the loop from the start and their services and benefits still apply. • CVBs do not receive commissions or fees outside of membership fees. The PMPI Learning Experiences Committee would like to thank Destination DC for hosting the inaugural Grab & Go session. In addition, the committee would like to personally thank all of the panelists (and PMPI members) who volunteered their time and energy to participate in the event: Mary Gallagher, CMP (San Francisco CVB), Laura Finn Gardner (Destination DC), Rebecca Miller, CGMP (Visit Fairfax) and Jim Ryan (Las Vegas CVA). Did You Know...? • The majority of CVBs are member-based, non-profit organizations that work independently under the direction of a board of elected directors. They are primarily funded through the collection of an occupancy or room tax in their destination. • CVBs can assist a planner in every aspect of the pre-planning process, whether it is a meeting for 10 people or a citywide convention. From soliciting bids to promoting an event once the contract is signed, CVBs are the ultimate destination resource. And the best part about it – CVBs offer their services free of charge! • CVBs differ from other organizations in that they provide official, unbiased information about a destination’s services and they can provide a wider range of information about facilities, unique venues and suppliers in the area. CVBs will send leads only to suppliers that meet a planner’s specific needs, so the planner does not waste time receiving a surplus of unwanted bids. In addition, CVBs can mark your meeting as “confidential” so you do not receive unwanted solicits from suppliers in that destination. Mark Your Calendar The next Grab & Go Lunch Series is scheduled for October 14, 2010, at the Council for Advancement and Support of Education (CASE) from 12:00 p.m – 1:00 p.m. We will be discussing the ins and outs of volunteer management. For more information, please log on to PMPI’s website at www.pmpi.org. Grab your lunch on the way, join the discussion and go back to your office with new ideas. You never know what you’ll learn at lunch! (Please be advised that this Grab & Go session is designed for PMPI planners only.) Also, be on the lookout for more information regarding the September & November PMPI Learning Experiences! Details coming soon. 16 PMPI POTOMAC MEMO SEPTEMBER/OCTOBER 2010 VOL. 32, NO. 1 http://www.pmpi.org

Table of Contents for the Digital Edition of Potomac Memo - September/October 2010

Potomac Memo - September/October 2010
Calendar of Events
President’s Message
Cool Tools to Develop Trust with Clients
Monetizing and Marketing Your Conference Education
Tips for Effective Site Visits – Communication Is Key
MACE! 2011 – The Secret is Out
Grab & Go Lunch Series
East Meets West
New Member Spotlight
Help PMPI Give Back
Potomac Profiles
Advertisers’ Index
Where in the PMPI World?

Potomac Memo - September/October 2010