PRSM 2012 Best Practices - (Page 48)

CrEATiNg ENErgy TEAMS TO PurSuE OPPOrTuNiTiES AUTHOR leigh Pearson, Manager, Facility services COMPANY staples canada inc. chAllenge: There are so many opportunities from an energy management perspective that it can be a challenge to determine which opportunities to pursue, particularly when most energy managers are also responsible for other aspects of facilities maintenance. While data is critical to assessing proposals, so is the ability to vet the staggering amount of cold calls and emails that managers receive on a daily/week basis. While partners are assisting with various elements (utility bills analysis, BAS management), these are often looked at independently despite the fact that initiatives or findings in one area could have a direct impact on the other. best PrActice: Staples Canada established a monthly energy meeting consisting of all partners and internal associates whose work affects energy efficiency. That meeting focuses on one common objective and as a result data and other pertinent information are shared openly. The end product is a collaborative report card that reflects performance in all areas-billing, consumption, commodities, retrofits and other initiatives. In addition, this meeting serves as a forum for new ideas, products and programs. Individuals who have emailed or cold called are often invited to present to the group, enabling members to ask the right questions and properly assess all proposals without having a plethora of meetings or conference calls. results: The meeting increases efficiency through the gathering of data and expertise to make informed decisions. It has allowed the company to build stronger relationships and to feel confident in the numbers being produced and published. VeriFicAtion oF eFFiciency And sAVings cAPtured: The ROI of programs is verifiable. This collaborative approach has allowed Staples to confirm that lighting retrofits have indeed resulted in the savings the contractor had committed, which in turn helps the company promote the continuation of this initiative; more than 160 locations are now complete. Baseline data also helps quickly identify stores that are over-consuming and determine necessary action steps, as all partners are involved in the plan and are accountable to getting resolution or results. 48 | 2012 Best Practices

Table of Contents for the Digital Edition of PRSM 2012 Best Practices

Conducting Multi-Site Paving Improvements to Ensure Continuity
Conducting Multi-Site Paving Improvements to Ensure Continuity
Exterior Rebranding
Exterior Rebranding
Getting the Most Value Out of Roof Management
Getting the Most Value Out of Roof Management
Pervious Concrete Pavement Solves Drainage Challenge
Pervious Concrete Pavement Solves Drainage Challenge
Pervious Pavement: Concrete Solutions to Driveway Stormwater Drainage and Sustainability Problems
Pervious Pavement: Concrete Solutions to Driveway Stormwater Drainage and Sustainability Problems
Applying Bipolar Ionization to Improve Indoor Air Quality and Save Energy
Determining Responsibility for Ceiling Leaks
HVAC Maintenance and Repairs Quote Review
Managing HVAC Energy Usage Without Installing an Energy Management System
Solving HVAC Issues on Landlord Operated Systems
Creating a Standardized Cleaning Chemical Program
Floor Replacement Planning and Execution
Improving Pest Control Monitoring to Maintain Store Cleanliness
Streamlining Store Cleaning Through Internal Benchmarking
LED Conversion Bolsters Ambiance, Bottom Line and Environment.
LED Gas Canopy Lighting Upgrade
Lighting Maintenance
Retrofitting Signage with LED Technology
Performing Basic Troubleshooting to Save Money
Implementing Repair Audits to Ensure Customer Safety
Improving Quality, Cost and Schedule Through Safety Education
Managing Extended Power Outages Through Emergency Response
Managing Risk Through Slip Resistance Testing
Creating Energy Teams to Pursue Opportunities
Formulating Green Solutions
Making Data Centers LEED Compliant
Outfitting Facilities with an Eye on ENERGY STAR Certification
Recycling Cooling Water From Air Conditioning Systems for Toilet and Landscaping Use
Sustainability-How the Facilities Team Can Contribute
Driving Down Waste Expense
Reducing Trash and Recycling Expense for Retail Locations
Transferring Compactor Maintenance to a Service Vendor
Waste Service Efficiency and Compliance
Waste Evaluation and Right Sizing to Reduce Cost
Asset and Service Warranty Tracking and Management: More Fully Realizing the Value of Budget Expenditures
Conducting an Organized Meeting
Proactive Maintenance Scheduling and Delivery
Repair Reductions by Participating in Design and Construction Table
Streamlining the Store Closing Process
Achieving Process Improvement Through Onsite Assessment of KPIs
Forecasting a Maintenance and Repair Budget
How to Calculate Return on Investment
Tracking Finances for Facilities
Centralizing Vendor Training and Management
Creating a Service Vendor Call Center to Save End Users’ Money
Answering a Call Status Challenge with an IVR Solution
Communicating Product Recalls Using a CMMS-Inspired Module
Doing More with Less and Saving Money in the Process
Ensuring the Accuracy of Web-Based Maintenance Requests
Establishing an End to End Procure-to-Pay Process
Leveraging Existing Technologies to Provide Updated Process Improvements
Quality Management of Bundled Periodic Services
Reduced Dashboard Time at Supply Houses
Parking Lot Management
Creating Best-In-Class Snow and Ice Management White Paper
Energy Savings/HVAC Air Filter Bypass
Managing a Retail Lighting Retrofit Project – Bright Ways to Improve Your Lighting and Your Bottom Line!
Managing Energy Usage with Interval Meter Calibration
Navigating the Department of Energy’s Higher Efficiency Regulations
Supplier Insights into Competitive Sourcing White Paper
Testing HVAC System Options to Reduce Costs and Labor
Understanding Retail Facilities Sourcing White Paper
Glossary of Acronyms and Terms

PRSM 2012 Best Practices