PRSM 2012 Best Practices - (Page 8)

gETTiNg ThE MOST vALuE OuT OF rOOF MANAgEMENT AUTHOR Maryella Pegnato, President COMPANY building Power, llc chAllenge: A large grocery company experienced a roof collapse, which resulted in major damage and liability. The company also experienced a large amount of emergency leak repairs and out-of-control capital expenditures on reroofing. best PrActice: Managing a large portfolio of roofs of various ages, types and problems can strain budgets. Ensuring that you get the most value out of the dollars that are in your existing budget while prolonging the life of your roof portfolio requires a proactive roof management program. The best practice established is a proactive roof management program that includes an annual Clean and Inspect Program: 1. A trained technician makes an annual site visit to evaluate and document the condition of the roof using a consistent evaluation method supported by the National Roofing Contractors Association. A report with pictures is prepared which includes information about life expectancy, energy efficiency and recommended next steps. 2. The technician cleans the drains during the site visit to ensure water is being shed from the roof effectively. 3. The information is catalogued and used to evaluate the entire roof portfolio. results: 1. Reduced leaks at sites. 2. Reduced emergencies at the sites. 3. Avoidance of consequential damages (ex: roof collapse). 4. Able to identify opportunities for roof life extension that will avoid premature capital expenditures. 5. Able to identify opportunities to reduce energy use at the site (white coatings). 6. Able to identify opportunities for use as a renewable energy platform (solar). 7. Ability to plan expense and capital needs effectively on roof life extension and replacement across the portfolio taking into consideration other factors such as plans for site in the future, site visibility, site sales performance, etc. For the grocery company: Outcomes: Tangible evidence of collapses avoided. Verified reduction in emergencies/leaks and overall expense Controlled/aggregated re-roof projects = purchasing power Verified roof life extension and delayed capital expenditures 8 | 2012 Best Practices

Table of Contents for the Digital Edition of PRSM 2012 Best Practices

Conducting Multi-Site Paving Improvements to Ensure Continuity
Conducting Multi-Site Paving Improvements to Ensure Continuity
Exterior Rebranding
Exterior Rebranding
Getting the Most Value Out of Roof Management
Getting the Most Value Out of Roof Management
Pervious Concrete Pavement Solves Drainage Challenge
Pervious Concrete Pavement Solves Drainage Challenge
Pervious Pavement: Concrete Solutions to Driveway Stormwater Drainage and Sustainability Problems
Pervious Pavement: Concrete Solutions to Driveway Stormwater Drainage and Sustainability Problems
Applying Bipolar Ionization to Improve Indoor Air Quality and Save Energy
Determining Responsibility for Ceiling Leaks
HVAC Maintenance and Repairs Quote Review
Managing HVAC Energy Usage Without Installing an Energy Management System
Solving HVAC Issues on Landlord Operated Systems
Creating a Standardized Cleaning Chemical Program
Floor Replacement Planning and Execution
Improving Pest Control Monitoring to Maintain Store Cleanliness
Streamlining Store Cleaning Through Internal Benchmarking
LED Conversion Bolsters Ambiance, Bottom Line and Environment.
LED Gas Canopy Lighting Upgrade
Lighting Maintenance
Retrofitting Signage with LED Technology
Performing Basic Troubleshooting to Save Money
Implementing Repair Audits to Ensure Customer Safety
Improving Quality, Cost and Schedule Through Safety Education
Managing Extended Power Outages Through Emergency Response
Managing Risk Through Slip Resistance Testing
Creating Energy Teams to Pursue Opportunities
Formulating Green Solutions
Making Data Centers LEED Compliant
Outfitting Facilities with an Eye on ENERGY STAR Certification
Recycling Cooling Water From Air Conditioning Systems for Toilet and Landscaping Use
Sustainability-How the Facilities Team Can Contribute
Driving Down Waste Expense
Reducing Trash and Recycling Expense for Retail Locations
Transferring Compactor Maintenance to a Service Vendor
Waste Service Efficiency and Compliance
Waste Evaluation and Right Sizing to Reduce Cost
Asset and Service Warranty Tracking and Management: More Fully Realizing the Value of Budget Expenditures
Conducting an Organized Meeting
Proactive Maintenance Scheduling and Delivery
Repair Reductions by Participating in Design and Construction Table
Streamlining the Store Closing Process
Achieving Process Improvement Through Onsite Assessment of KPIs
Forecasting a Maintenance and Repair Budget
How to Calculate Return on Investment
Tracking Finances for Facilities
Centralizing Vendor Training and Management
Creating a Service Vendor Call Center to Save End Users’ Money
Answering a Call Status Challenge with an IVR Solution
Communicating Product Recalls Using a CMMS-Inspired Module
Doing More with Less and Saving Money in the Process
Ensuring the Accuracy of Web-Based Maintenance Requests
Establishing an End to End Procure-to-Pay Process
Leveraging Existing Technologies to Provide Updated Process Improvements
Quality Management of Bundled Periodic Services
Reduced Dashboard Time at Supply Houses
Parking Lot Management
Creating Best-In-Class Snow and Ice Management White Paper
Energy Savings/HVAC Air Filter Bypass
Managing a Retail Lighting Retrofit Project – Bright Ways to Improve Your Lighting and Your Bottom Line!
Managing Energy Usage with Interval Meter Calibration
Navigating the Department of Energy’s Higher Efficiency Regulations
Supplier Insights into Competitive Sourcing White Paper
Testing HVAC System Options to Reduce Costs and Labor
Understanding Retail Facilities Sourcing White Paper
Glossary of Acronyms and Terms

PRSM 2012 Best Practices