University Business February 2018 - 44

CAMPUSFINANCE CLOSING IN ON COMPLIANCE
Wynne, associate director for safety at the
University of North Dakota. That's risky,
with fines that could result in substantial
penalties-$150,000, $250,000, and up-
plus possible jail time for proven violations.
Institutional leaders can take action,
however, to ensure they're on the right
track today and to reduce the drain on existing resources.
Be aware ... continuously aware
There are an estimated 265 federal statutes
for institutions to follow, according to a
public compliance matrix developed by the
Higher Education Compliance Alliance

(HECA), which maintains a centralized repository of free information and resources
on federal laws and regulations.
Those statutes, representing federal
rules and government expectations, change
every year, making it difficult to keep up.
Regulatory compliance is also an issue for
any college that receives federal funding
through Title IV-essentially all institutions offering two-year or four-year degrees
and that also provide financial aid.
Given the constant updates, limited
budgets and complexity of some of the
issues, becoming 100 percent compliant
is a goal all schools aspire to achieve. But

Regulatory
compliance buckets
- MISCELLANEOUS FEDERAL -
Accreditation, tax, telecommunications,
copyright, conflicts of interest, etc.

- CIVIL RIGHTS -
Title IX, ADA, affirmative action, etc.

- PRIVACY AND INFORMATION SECURITY -
HIPAA, copyright, student records, etc.

- INTERNATIONAL -
Export controls, foreign corrupt
practices, immigration, etc.

- ENVIRONMENTAL -
OSHA, campus safety, sexual misconduct, etc.

- FINANCIAL -
Tax, financial aid, grants management, etc.

44 | February 2018

that's a highly ambitious aim. "Striving
for better" is how one administrator describes the attitude of many in the field
of education toward compliance.
"Universities want to be compliant
and make every effort to be," says Steve
Hoffman, president of The Tax Translator and author of Taxation for Universities and Colleges (Wiley, 2013), who
worked on compliance issues while tax
manager at George Washington and
Ohio State universities.
Prioritize and prepare
Some regulatory issues are a larger priority in 2018 than others. Those include student safety (as mandated by
the Campus SaVE Act, Clery Act and
Violence Against Women Act) and
Title IX's sexual harassment and misconduct rules.
To avoid non-compliance penalties,
many colleges rely heavily on training
and other support from third-party vendors, says Donna McMullin, vice president of marketing at Scenario Learning,
the developer of SafeColleges safety and
compliance programs.
According to 2017 Scenario Learning
data, the top four most-completed SafeColleges training courses cover topics related to Title IX, sexual violence, sexual
misconduct and sexual harassment for
staff and students. Other courses in the
top 10 cover discrimination awareness;
confidentiality of records; alcohol awareness for students; the Clery Act; bloodborne pathogen exposure prevention;
and slips, trips and falls.
While there are 36 different regulatory categories, according to the HECA,
those can be distilled to six major areas:
miscellaneous federal, civil rights, privacy and information security, international, environmental, and financial (see
graphic, left).
Improve the odds of compliance
Figuring out exactly how to comply
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