University Business September 2017 - 28

1. Mobility: "The vehicles we own are
just half my worries-I spend just as
much time making sure people can get
from point A to point B."
Thanks to Uber and Lyft, the whole dynamic of fleet management has changed,
says Flansburg. It's not just about managing more vehicles and hiring more drivers,
but about how to keep people and things
moving throughout campus with fewer
resources and less expense.
Strategic outsourcing is often one answer to that challenge.
"In the past, it made sense for schools to
have their own motor pools, but it's getting
harder and harder to compete with companies like Enterprise and Avis that could
actually provide car sharing at a reduced
rate and more flexibility," says Flansburg.
Say an admissions team needs a vehicle
for an upcoming out-of-state trip and the
car has an unexpected break-down before
departure. With a campus-owned vehicle, that would delay travel significantly,
whereas a national rental agency would
provide a replacement car quickly.
At the University of Michigan, which
owns about 1,000 vehicles-equally divided between autos (passenger, SUVs, police
patrol cars, minivans) and trucks (pickups,
box trucks, dump trucks, etc.), as well as
50 large transit coaches-fleet managers are
incorporating car sharing and a variety of
other transportation alternatives.
"We have Zipcars. And the campus was
a test site for Maven, GM's car-sharing program," says Renee Jordan, the university's
fleet manager. Her team also helps organize

RIGHT OF WAY-Fleet managers' sustainability goals involve not just choosing
greener vehicles but also easing campus traffic congestion. West Chester
University's bike-sharing program is one example of how it's done.

staff carpooling, including 100 vanpools
(via the local transportation authority's
TheRide program).
2. Weathering storms: "Will my vehicle
operators be safe and will the fleet vehicles themselves remain functional?"
Before retiring from the University of
Colorado Boulder as director of transportation services, Flansburg was very mindful of mother nature's impact on the fleet.
"One year we had so much snow, students
couldn't go home for winter break. Housing had already shut down food orders, but
now they had to feed all of these people
trapped on campus," he says. "We had to
figure out ways to move people, and buses

LOOK TO THE FUTURE: Driver not needed
Driverless shuttle service debuted this fall at the University of Michigan's
North Campus. Two fully automated, all-electric shuttles manufactured by
French firm NAVYA are transporting up to 15 students, faculty and staff at a
time on a nonstop two-mile route between the Lurie Engineering Center and the
university's North Campus Research Complex on Plymouth Road.
"Making vehicles more automated can improve safety and potentially
provide better services when it comes to challenging weather and urban
environments when buses are not accessible," says Huei Peng, director
of Mcity, the partnership between the university and 65 companies that is
conducting the experiment.
How much the shuttles will relieve this popular bus route during the busiest
school hours remains to be seen, but if it's successful, Peng says, more shuttles
and routes could be added.

28 | September 2017

weren't an option. Luckily we had fourwheel-drive Suburbans to get faculty and
staff home. We were able to figure out how
to get supplies to and from our campus."
At Florida International, there's a whole
different set of concerns-centered on hurricane season. "We work very closely with
the police and emergency management
staff to make sure we're prepared in case of
a storm," says Nancy Cadavid, FIU's director of business services. On the checklist is
having generators in place, maintaining fueling sites and ensuring fleet tanks are full.
Weather can also be a maintenance issue, particularly for electric vehicles, common in campus fleets.
"It's a little challenging in the winter to
use e-vehicles because we get so cold here,"
says Kathy Wellik, director of fleet transportation services at Iowa State University. "It draws down the battery to run the
heat, and that reduces distance."
3. Maintenance management: "Will our
vehicles remain reliable?"
Preventative maintenance and smart decisions on when to replace or downsize a
fleet can save colleges money. Jordan evaluates six different vehicle characteristics
yearly to decide which should be retired:
1. age (Michigan leases its auto fleet vehicles about every five years, and its trucks
every six years)
2. reliability (How many times in the last
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Table of Contents for the Digital Edition of University Business September 2017

University Business September 2017 - Intro LOC
University Business September 2017 - Cover1
University Business September 2017 - Cover2
University Business September 2017 - 1
University Business September 2017 - 2
University Business September 2017 - 3
University Business September 2017 - 4
University Business September 2017 - 5
University Business September 2017 - 6
University Business September 2017 - 7
University Business September 2017 - 8
University Business September 2017 - 9
University Business September 2017 - 10
University Business September 2017 - 11
University Business September 2017 - 12
University Business September 2017 - 13
University Business September 2017 - 14
University Business September 2017 - 15
University Business September 2017 - 16
University Business September 2017 - 17
University Business September 2017 - 18
University Business September 2017 - 19
University Business September 2017 - 20
University Business September 2017 - 21
University Business September 2017 - 22
University Business September 2017 - 23
University Business September 2017 - 24
University Business September 2017 - 25
University Business September 2017 - 26
University Business September 2017 - 27
University Business September 2017 - 28
University Business September 2017 - 29
University Business September 2017 - 30
University Business September 2017 - 31
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University Business September 2017 - 33
University Business September 2017 - 34
University Business September 2017 - 35
University Business September 2017 - 36
University Business September 2017 - 37
University Business September 2017 - 38
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University Business September 2017 - 41
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University Business September 2017 - 43
University Business September 2017 - 44
University Business September 2017 - 45
University Business September 2017 - 46
University Business September 2017 - 47
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University Business September 2017 - 49
University Business September 2017 - 50
University Business September 2017 - 51
University Business September 2017 - 52
University Business September 2017 - Cover3
University Business September 2017 - Cover4
University Business September 2017 - 58
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