University Business October 2019 - 23

Sponsored Content

Is Your Home-Grown Software
Distribution Solution Ready for
the Cloud?

Many school IT teams build their own
systems and processes to manage
software licenses and entitlements.
This is understandable. Developing a
solution in house can seem cheaper
than adopting a third-party option, and
schools often feel it's the only way to
address their unique needs. But there
are significant hidden costs and other
pitfalls to this approach. So, is an inhouse solution best for your school?
Here are some questions to ask during
your strategic planning.

Is it Secure?
It's not enough to just create a means
of distributing software. Your solution
has to be secure and set up to protect
the PII of your students and faculty. In
the age of the GDPR and other privacy legislation - and with your vendors
constantly being targeted for cyberattacks - secure systems that protect
your stakeholders' information are
more important than ever.

Is it Compliant?
PII isn't the only thing your solution
needs to protect. It has to protect your
institution from the risks of non-compli-

ance with software terms and conditions, as well as applicable laws. Does
your solution adhere to all accessibility
regulations? Can it enforce compliance
with the eligibility restrictions and other
conditions attached to products and licenses offered through it? These are
questions worth asking when considering an in-house solution.

Is it Simple?
A good license and entitlement management platform should be simple
- both to use and to manage. If the
solution isn't user-friendly, providing an
intuitive, one-stop experience, students
and faculty may not take advantage of
the resources available to them. If the
solution isn't easy to manage, your
school will likely need to hire extra staff
to maintain it. This constitutes a significant and ongoing burden on IT budgets
and consumes resources that could be
repurposed for more important tasks.

for end users to find resources. Fewer
systems also means less maintenance
work for IT staff and lower overall
costs. An ideal solution can be managed centrally and used campus wide
while still meeting the needs of your
stakeholders. Is yours robust and versatile enough to accomplish this?

What Are My Other Options?
If your team has created a secure, simple, and centralized solution - great!
But if you're concerned that your solution may not meet these criteria, or that
maintaining it may require too much
IT work, it might be time to consider
third-party options.

Ryan Peatt
Chief Product Officer
Kivuto Solutions

Is it Centralized?
Will your solution serve your whole
school or is it piecemeal by department
or campus? The fewer systems your
school maintains, the easier it will be

Visit Kivuto at Booth #360

The Future with Kivuto Solutions Diagram
Academic Institutions
Procurement

IT Services

Stakeholders

Digital Resources

Kivuto Cloud

End Users

Cloud

Entitlement

Schools

Enterprise S/W

Distribution

Campus

Volume S/W

Compliance

Department

Individual S/W

Business Rules

Faculty

eText

Policy

Staff

Courseware

Reporting/Analytics

Student

Centralize all of your digital resources on a simple, secure, and compliant platform. Kivuto Cloud.



University Business October 2019

Table of Contents for the Digital Edition of University Business October 2019

University Business October 2019 - Cover1
University Business October 2019 - Cover2
University Business October 2019 - 1
University Business October 2019 - 2
University Business October 2019 - 3
University Business October 2019 - 4
University Business October 2019 - 5
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University Business October 2019 - Cover3
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