Fixed Ops Magazine - 2022 Vol19 05 - 63

ence significant frustrations during the transition. The
result is usually loss of time and valuable information.
REAL-WORLD SCENARIO
A dealer decides to move away from a DMS where all
their scanned documents are currently stored to a new
DMS. During the transition, the dealer discovers that to
transfer the stored documents, they will have to pay
thousands of dollars to their previous DMS provider for
their scanned files. In most cases, the new DMS provider
does not accept the file format of scanned documents
from the old system due to incompatibility. The
previous work performed to scan these files, as well as
the client information, is now lost.
NEW STANDARDS
FOR PROTECTING
CUSTOMER DATA
This scenario is unacceptable and
represents a security and liability
risk. In a few months, the GrammLeach-Bliley
Act (GLBA), a U.S. federal
law requiring dealerships to ensure the confidentiality
and security of customers' non-public, personal
information will be effective. Updates to this law ensure
the Safeguards Rule is implemented, which demands
dealers to be diligent with sensitive data to prevent
breach, cyber-attacks, and data loss as described
in the described scenario. This new rule took effect on
January 10, 2022, and the FTC gave dealers one year to
update their processes to comply.
COMPLIANCE, EFFICIENCY
AND OWNERSHIP
Dealers are now
choosing DMS-LESS
DOCUMENT SCANNING
SERVICES.
SEPTEMBER OCTOBER 2022 || FIXED OPS MAGAZINE
Dealers are now choosing DMS-LESS DOCUMENT
SCANNING SERVICES. These DMS solution providers
are agnostic, which means they are
not dependent on any singular DMS.
Utilizing available open integrations,
they work with any DMS, enabling
the dealership to retain or move
their scanned documents easily from
DMS to DMS as needed.
63

Fixed Ops Magazine - 2022 Vol19 05

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