HRO Today July/August 2014 - 46

Payroll
HCM
Compatibility
Many global companies rely on multiple
payroll providers and systems across
their different locations to handle the
payroll function. In these situations,
the company will struggle to gain the
complete view of its payroll expenses
that can shape business decisions and
lead to improvement.
location or in a single, consistent format. Many global
companies rely on multiple payroll providers and systems
across their different locations to handle the payroll
function. In these situations, the company will struggle
to gain the complete view of its payroll expenses that can
shape business decisions and lead to improvement.
Rather than a simple, single source of information,
these companies must contend with the management
of various payroll vendors and systems, each providing
different gross-to-net reports. And many reports are
delivered in a user-unfriendly format, such as PDFs or
spreadsheets. The company must then determine how
they can consolidate their payroll information, analyze
that data appropriately, put it into a useable format, and
try their best to make sense of this information and report
on it effectively.
A SaaS-based multi-national payroll provider can often
replace all systems and house all information under one
roof, providing a clear line of sight to all payroll expenses
across each country and location. This gives organizations
greater control over the entire payroll function with
consistent, comprehensive reporting that provides the
insight and data needed to improve their overall talent and
HR strategies.
For instance, looking at the headcount per month at the
local, regional, and global levels gives an organization
insight on real-time, year-to-date number of employees.
This can reveal how the company is performing as a whole
as well as at its various local offices. By accessing reports
on the number of leavers per country or legal entity, an
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HRO TODAY MAGAZINE
| JULY/AUGUST 2014
organization can better
understand the costs
of high turnover and
determine the areas in
which it should invest
more in improving
employee retention and
engagement.
Another key benefit of
robust reporting for
global payroll is the
ability to view the total
payroll expenses broken
down by category. By
understanding how much an organization spends on all
aspects of payroll-not just the employees' salaries-but
also the associated taxes, liabilities, insurance, and other
benefits, the organization gets a more accurate view of
the costs of compensating workers around the globe. At
the same time, when managers have the ability to analyze
all costs of payroll by category, the organization can see
how many employees utilize the various benefits, the costs
involved with offering them, and how benefits packages
can be optimized.
The ability to drill down into
extensive payroll data is especially
important for organizations
with operations in locations that
do not currently use a human
capital management (HCM)
system. As such information about
headcount, new hires, and leavers
at these locations isn't aggregated
by a central HCM system, crucial
employee data isn't included in
the company's reports. However,
all of this information is captured
and stored in the payroll system,
making it essential that companies
be able to access this data across
all locations.
Leveraging payroll data to create reports can help
management make key decisions about where they should
either scale up or down their hiring. For example, payroll
data can show the costs of compensating a particular
position, such as an engineer, across various locations,
and consider the revenue produced in each location. As a
result, management can ensure the company focuses its
hiring efforts for those positions in the locations where it
will be most cost effective.
The payroll function is an often underutilized source of
truth for an organization. But rather than overlooking the
information the global payroll system collects and contains,
it is important for multi-national organizations to leverage
this data. After all, the information in the payroll system
provides an up-to-the-minute snapshot of the company,
as it performs one of the most important functions for
any business-ensuring their valuable employees are paid
accurately and on time. But more than that, a globally
aligned payroll system can offer insight into top talent and
key positions to allow organizations to make decisions that
optimize their costs and workforce strategies.
Sheri Sullivan is a global payroll expert for CloudPay.

HRO Today July/August 2014

Table of Contents for the Digital Edition of HRO Today July/August 2014

HRO Today July/August 2014 - 1
HRO Today July/August 2014 - 2
HRO Today July/August 2014 - 3
HRO Today July/August 2014 - 4
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