HRO Today July/August 2015 - 34

Relocation
When companies start
to create models that
enable them to tie HR
metrics to mobility
metrics, you'll see a
transformation.
- Tim O'Shea, Graebel Relocation
not have an outsourced partner to assist in this tracking, "
says Jason Exley, regional vice president of western
region at MSI Global Business Solutions.
The 2014 Global Mobility Policy and Practices report from
Cartus found 75 percent of respondents named cost
control as the top global mobility challenge in terms of
future impact on their organization. Although tracking
costs can be a tricky undertaking, abiding by a few best
practices can make the process easier.
1. Take advantage of expert technology. " There are many
FAST FACT:
Only 62 percent of organizations track costs during
their relocation assignments finds Brookfield Global
Relocation Services's 2015 Global Mobility Trends
Survey.
[34]
HRO TODAY MAGAZINE
| JULY/AUGUST 2015
different technology platforms that assist with cost
budgeting and tracking and many relocation companies
have their own technology as well that makes the
tracking and reporting of relocation costs easy, " says
Exley. Companies may even have mobile applications that
make the expense process easier. " You can take pictures
of a receipt or just submit expenses on your phone. "
2. Centralize the process. The mobility function should be
centralized. Make sure to set guidelines so that all costs
are being congregated in a central location, explains
Paul Sorrentino, vice president of corporate partnerships
for NuCompass Mobility Services. During a relocation
assignment, organizations need to track assignmentrelated
costs plus the standard costs occurring with the
rest of the organization; the different expenses can
easily get muddled. Without these costs being organized
systematically, the information is useless and unnecessary
spending can go unnoticed.
3. Ensure cost projections for every assignment.
Companies can make a cost estimate during the preapproval
phase of a relocation assignment. " Some
use cost estimates created in the planning stages of
an assignment and never revisit them while others do
a careful job of tracking actuals to estimates, either
quarterly or at the end of an assignment, " says Tim
O'Shea, vice president of consulting services for Graebel
Relocation. Organizations that take the latter route are
oftentimes more sufficiently staffed with a centralized
global mobility process. The initial cost estimate can
easily be thrown off course due to the various possible
factors affecting expenses.
4. Maintain compliance. Whether the assignments are
short term or long term, spending cannot be controlled
without a projection. This can affect tax issues for both
companies and relocating individuals. " Getting a handle
on the potential tax costs is important, and a thorough
cost projection is critical, " says O'Shea.
" If you don't have a robust system to track what you're
spending and what you're costs are, and you don't have
a partner or a process to record those appropriately,

HRO Today July/August 2015

Table of Contents for the Digital Edition of HRO Today July/August 2015

HRO Today July/August 2015 - 1
HRO Today July/August 2015 - 2
HRO Today July/August 2015 - 3
HRO Today July/August 2015 - 4
HRO Today July/August 2015 - 5
HRO Today July/August 2015 - 6
HRO Today July/August 2015 - 7
HRO Today July/August 2015 - 8
HRO Today July/August 2015 - 9
HRO Today July/August 2015 - 10
HRO Today July/August 2015 - 11
HRO Today July/August 2015 - 12
HRO Today July/August 2015 - 13
HRO Today July/August 2015 - 14
HRO Today July/August 2015 - 15
HRO Today July/August 2015 - 16
HRO Today July/August 2015 - 17
HRO Today July/August 2015 - 18
HRO Today July/August 2015 - 19
HRO Today July/August 2015 - 20
HRO Today July/August 2015 - 21
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