London Inc. September 2021 - 40
S PECIA L EDIT ORIA L SEC T I ON MEET I NGS & EV ENT S
Five ways to prepare for the return of meeting and events
THE PAST 12 MONTHS have been dominated
by meetings in the digital realm. But while virtual
meetings have their advantages, they aren't a
perfect substitute for face-to-face interactions.
It's harder to sustain people's attention and form
meaningful connections in a virtual setting, or make
employees feel valued and motivated in a way that
can be achieved through an incentive trip.
So, it's of little surprise that there's a strong
appetite and pent-up demand to restart in-person
meetings. While companies are taking different
by several factors such as their industry, primary
business locations and corporate culture - meeting
and event facilities are seeing a steady stream
of enquiries coming in for the end of 2021 and early
2022.
Here are some things that planners should be
thinking about now, in preparation for a return to
in-person meetings and events:
1. HAVE A METICULOUS HEALTH AND SAFETY
PLAN. Safety was high on the agenda for meeting
and event planners even before the pandemic, but
40 | londonincmagazine.ca | SEPTEMBER 2021
now there are so many additional elements that you
must take into consideration.
For example, consider which Covid restrictions
and safety measures you need to comply with.
What precautions will you put in place to minimize
the risk of for attendees, such as proof of
vaccination, testing and mask wearing? How will
you manage the movement of attendees on site
to ensure social distancing? How will meals and
networking breaks be organized?
You should also be certain to communicate the
details of the safety measures to participants before
the event, so they know exactly what to expect.
2. CHOOSE YOUR SUPPLIER PARTNERS WISELY.
Organizing a meeting or event can require working
with many different suppliers, from transportation
providers to hotels, venues and food-and-beverage
caterers. And with the move towards greater digitalization
and the emergence of hybrid events, there
are even more players brought into the mix, such
as event management platforms, audio-visual (AV)
providers, and studios, so it's important to integrate
these into your overall strategy as well.
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London Inc. September 2021
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