AE May/June 2021 Vol 30 No 3 - 6

RUNNING THE PRACTICE // ADVICE FOR NEW ADMINISTRATORS

THE PERFECTIONIST'S GUIDE
TO MEDICATION INVENTORY
Melissa Hartig, MSHA, COE, CMCO

I

f you are like most administrators, you want your records to be
perfect. Unfortunately, manual
inventory is fraught with errors
and time-consuming tasks. A
medication inventory system that
syncs with your EMR or your
Practice Management (PM) system
will save you time and money.
The purpose of an inventory
system is to detect and correct
human error in the use of billable
medications. The best systems automate tasks that are time consuming
but necessary to ensure accuracy.
PLANNING IS KEY
Set up your inventory system to
reflect your business operations. If

6

AE // May/June 21

you need to reorganize your system
to show inventory by doctor or
location, talk to your vendor.
Then validate your beginning
numbers. Know the number of
billable, sample, charity, and specialty pharmacy doses of each kind
of medication sitting on hand and
make sure your inventory system
agrees. This is important regardless
of whether you are starting a new
system or fixing an old system.
USE TECHNOLOGY AND
PROCEDURES TO YOUR
ADVANTAGE
At minimum, use a barcode and
scanner system to receive and track
doses with unique numbers. If

certain lot numbers are recalled,
you can identify every patient who
received that medication. Barcode
and scanner systems used to receive
and assign medications also make
data entry faster.
Upgrade your barcode system by
using RFID tracking technology
to count your inventory. RFID is
Radio Frequency Identification.
RFID-equipped refrigerators or
cabinets detect RFID labels. These
barcode labels also double as individual inventory numbers. This is
extremely helpful if you have a high
volume of medication on hand.
Keep a daily sticker sheet for reference. This paper backup system is
useful when your inventory, EMR,



AE May/June 2021 Vol 30 No 3

Table of Contents for the Digital Edition of AE May/June 2021 Vol 30 No 3

AE May/June 2021 Vol 30 No 3 - Cover1
AE May/June 2021 Vol 30 No 3 - Cover2
AE May/June 2021 Vol 30 No 3 - 1
AE May/June 2021 Vol 30 No 3 - 2
AE May/June 2021 Vol 30 No 3 - 3
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AE May/June 2021 Vol 30 No 3 - 60
AE May/June 2021 Vol 30 No 3 - Cover3
AE May/June 2021 Vol 30 No 3 - Cover4
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