The Federal Credit Union March-April 2014 - (Page 42)

MANAGEMENT INSIGHT Getting a Grip on Time By Dan Rockwell S ometimes managing time feels like bull riding. You just hang on. At the end of the day, you brush off the dust and wonder what the heck happened. Time is managing you; you aren't managing it. Let's get first things first. Time management begins with priorities. A person with priorities does what matters. But a person without priorities does what is urgent. Creating more time won't help if you don't have priorities. You'll end up just as overbooked, overworked and overwhelmed as you are now. 4. Settle! Perfectionists get less done. Some tasks don't need to be done perfectly, they just need to be done. The enemy of progress is perfection. For example, don't write and rewrite an email until it's worded perfectly - unless it's one of those policy, procedure or all-department emails. 5. Make prioritized checklists. Quickly organize and prioritize to-do lists by dividing a piece of paper into four quadrants. Write everything that must be done today in the upper left quadrant (Priority No. 1). In the upper right quadrant write items that should be done today (Priority No. 2). In the lower left write items that should be done soon (Priority No. 3). In the lower right quadrant write low-priority items (Priority No. 4). The next time you add an item to your list, place it in the appropriate quadrant. Kapow! You're creating a prioritized list. Once you've clarified priorities, everything you need to know about getting a grip on time is captured by three words: Eliminate: Stop unnecessary or lowpriority tasks. Delegate: Give tasks to others. Accelerate: Become more efficient. 10 Ways to Get a Grip on Time: 1. Time management is about you first. Why aren't you willing to set boundaries or delegate projects? 2. Use O.H.I.O.: Only Handle It Once. How many times have you picked up a piece of paper or opened an email only to set it aside. Open it, then deal with it or delete it. 6. 3. 42 Create short time blocks. Do all meetings require an hour? Here's a tip that helps me focus. Set a 15-minute timer on your desktop, and completely focus on one task during that time. Use the "just start" rule. Set aside 15 minutes a day to work on a longterm goal. Just start it. You may end up working longer, but 15 minutes represents progress. "Nothing is particularly hard if you divide it into small jobs." (Henry Ford) simple solution to solving a problem or accomplishing a task is often the most time-efficient. Don't complicate things unnecessarily." I'll say it more directly: "Any fool can make something complex. It takes real skill to simplify." Occasionally, talking too much creates complexity. Sometimes it's best just to begin and adjust course as you go. 9. Find a rhythm. Personally, I'm more productive if I have a few points of predictability during the week. Perhaps it's lunch with a coach or turning off email for an hour every afternoon. Call this "energizing sameness." 10. Become accountable. Find a trusted colleague and work on time management together. Make time management a priority. Ask each other, once a day or once a week, "What are you doing to manage your time?" Better yet, ask, "What have you learned about managing time?" Someone or something is managing your time. Only you can grab time by the horns. 7. Do dirty deeds first. Procrastinating drains your energy and distracts your mind. Have you noticed the things you've been putting off don't take as long as you expected? Getting something done creates energy to get more done. 8. Minimize complexity. My friend Joan Koerber-Walker says, "The Dan Rockwell began writing the Leadership Freak blog in 2010. Today, it is read in virtually every country on the globe and was recognized as the most socially shared leadership blog of 2012, with more than 200,000 subscribers. Rockwell is also co-author of The Character-Based Leader. Rockwell is a keynote speaker at NAFCU's 47th Annual Conference and Solutions Expo July 22-26, 2014, at The Venetian, Las Vegas. To register, visit THE FEDERAL CREDIT UNION MARCH-APRIL 2014

Table of Contents for the Digital Edition of The Federal Credit Union March-April 2014

Voices & Opinions
From the Chair
Inside NAFCU
Succession Success
100 Ways to Grow
Marketing Winners
Getting to Know...
Managment Insight
Compliance Central
Inside NAFCU Services
From the President's Desk

The Federal Credit Union March-April 2014