Aviation Business Journal 1st Quarter 2013 - 53

NATA Maintenance Perspective

criterion, maintenance personnel might have to replace the
part.

There are a lot of resources available on keeping and safeguarding maintenance records. AC 43-9C is a good source,
along with professionals that will keep your records for you;
however, remember, as the owner you are still responsible for

or a phase inspection, the records should reflect the last

meeting section 91.417. There are also many computer pro-

inspection that was performed on the aircraft, engine

grams that will track and schedule maintenance and inspec-

and propeller, as well as the next scheduled inspection

tions but be sure that the content management aspect of the

date.
■■

The current inspection status of the aircraft. This is
fairly self-explanatory; whether it is a 100-hour, annual

■■

program meets the CFRs.

The current status of applicable ADs, including the
method of compliance, the AD number, and revision
date. If the AD is recurring, the time and date when the

Final Thought
A well-kept set of maintenance records, which properly

next compliance is required.
The owner of an aircraft should also ensure that mainte-

and AD compliances, is generally a good indicator of the

nance personnel make appropriate entries in the aircraft

aircraft condition. Good aircraft maintenance recordkeeping

maintenance records indicating that the aircraft has

practices can protect, and may also increase, the value of the

been approved for return to service.

■■

identifies all previously performed maintenance, alterations,

aircraft, not to mention mitigate or remove questions of regulatory compliance concerning FAA regulations.

Lost or Destroyed Records
Always maintain backup files; even if you don’t use an
electronic recordkeeping program, treat the aircraft records
like you would your birth certificate, will, and other important papers. Store your backups in a safe location. If you have
the unfortunate experience of losing them or finding them
destroyed, then you will have to do your best to reconstruct
them. Starting with the total time of the airframe, contact any
of the maintenance facilities or maintenance technicians that
may have worked on the aircraft; they may be able to fill in
some of the blanks. For other documents, such as FAA 337s,
you can contact the FAA office in Oklahoma City; it keeps
those on file and can provide you a copy. Worst case, you may

922 Waltham Street, Suite 101
Lexington, MA 02421-8019
781.863.1600
info@rdixonspeas.com
www.rdixonspeas.com

55 Years Consulting to Aircraft Operators,
Airports, MROs, FBOs & Manufacturers

make a notarized statement in the new record describing the
loss and establish a new time in service basis based on the best
information you discern after a due diligence search.
When it comes to ADs, if you can’t meet the regulation,
then you will have to start over and re-accomplish them or
conduct a detailed inspection to determine if the applicable
ADs have been accomplished.
Other required information, such as the current status of
life-limited parts, time since last overhaul, and current inspection status, may be difficult to establish as well. The bottom
line is: losing maintenance records can be troublesome, costly,
and time consuming. Safekeeping of the records is an integral
part of a good recordkeeping system.

Aviation Business Journal | 1st Quarter 2013	

• ACSF IAS Accredited Audit Company
• IAS & SMS Development Assistance
• Comprehensive Safety & Compliance Audits
• IS-BAO Certification
• Operational Improvement
• Maintenance Management
• Strategic Planning
• Market Studies & Forecasts
• Feasibility Studies
• Aircraft Suitability Analysis
• Management Recruitment

53



Aviation Business Journal 1st Quarter 2013

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